Strategic Executive Assistant & Board Liaison

Acta Marine; Rotterdam; Hybrid; EUR 50,000 - 75,000; Full time

Benefits offered by this job

Job summary

Acta Marine in Rotterdam is seeking an Executive Assistant to support the Executive Board, coordinating across corporate projects and preparing key reports and presentations. You’ll manage corporate secretary functions, document control, and board communications, liaising with the Supervisory Board, Works Council and shareholders.

You’ll also oversee corporate identity, exhibitions and external communications on our website and social channels in a hybrid Rotterdam role.

Qualifications

• HBO level in Executive Management Assistant, Project Management or Communications.
• Five years+ experience in a high-level executive support or communications role.
• Experience creating content for articles, social media and videos.
• Proficient in Microsoft 365 including SharePoint and WordPress.
• Affinity with modern communication tools, branding and B2B communication.
• Experience in an international company.
• Fluent in Dutch and English (written and spoken).
• Willing to work from Rotterdam office (hybrid).
• Residence in the Rotterdam area.

Responsibilities

• Provide organizational and administrative support to the executive board.
• Manage corporate secretary functions and document control.
• Acts as first point of contact for executive communication and information requests.
• Ensure timely preparation, planning and follow-through of executive meetings, documentation cycles and communication deliverables.
• Maintain the corporate project organization and structure processes.
• Lead the support-team including the Office Manager, external designer and Communication Coordinator.
• Organize corporate events, such as the annual shareholders meeting, the quarterly update events for office employees and the christening of our new vessels.
• Oversee corporate identity and external communication through the website and social channels.

Skills

Executive support

Communication

Stakeholder management

MS 365

SharePoint

WordPress

B2B communication

International experience

Dutch

English

Hybrid work

Education

HBO level in Executive Management/Project Management/Communications

Tools

Microsoft 365

SharePoint

Board documentation software

WordPress

Job description

Acta Marine in Rotterdam is seeking an Executive Assistant to support the Executive Board, coordinating across corporate projects and preparing key reports and presentations. You’ll manage corporate secretary functions, document control, and board communications, liaising with the Supervisory Board, Works Council and shareholders.

You’ll also oversee corporate identity, exhibitions and external communications on our website and social channels in a hybrid Rotterdam role.