Senior HR Administrator

ORTEC; Zuid-Holland; On-site; EUR 40,000 - 49,000; Full time

Benefits offered by this job

Fixed-term 12 months

Salary 3,600–4,400 EUR gross monthly

Shift to permanent contract on success

13th month bonus

Mobility allowance 3%

NS Business Card

25 days annual leave

Global role with strategic impact

People & Culture team

Job summary

ORTEC is seeking a Senior HR Administrator based in the Netherlands to join the Global HR Operations team. You will support the Netherlands and other countries, ensuring accurate, compliant HR administration across the employee lifecycle.

The role emphasises quality execution, process consistency, and localisation of global HR standards while collaborating with HR Partners, Payroll, and specialists to resolve complex cases.

Qualifications

• 3–5+ years of experience in HR administration or HR operations.
• Solid knowledge of Dutch labour law and payroll processes.
• Experience working with multiple stakeholders across functions and countries.
• Fluency in Dutch and English; German is a plus.
• Strong attention to detail and ability to manage multiple priorities.
• Service-oriented with focus on accuracy and employee experience.
• Comfortable working within structured processes with sound judgement.

Responsibilities

• Deliver end-to-end HR operational support for the Netherlands and assigned countries.
• Prepare and manage employment contracts and HR documentation per Dutch law.
• Maintain accurate, audit-ready employee data in HR systems.
• First point of contact for HR queries from employees and managers.
• Collaborate with HR Partners, Payroll, and specialists on complex cases.
• Ensure compliance and localisation of global HR policies.
• Drive continuous improvement and maintain process documentation.
• Support onboarding, changes, and exits with focus on experience.
• Coordinate with global HR colleagues for consistent service delivery.

Skills

HR administration

HR operations

Dutch labour law

Payroll processes

Stakeholder management

Dutch & English

Attention to detail

Cross-country work

Communication skills

Job description

As a Senior HR Administrator, you are part of the Global HR Operations team and play a key role in delivering accurate, compliant, and employee-focused HR administrative support across the employee lifecycle.

Based in the Netherlands, you act as a key point of reference for Dutch HR administration while also supporting multiple countries within the Global HR Operations model.

In this position, you focus on high-quality execution, coordination, and process consistency, ensuring alignment between local requirements and global HR standards.

Key Responsibilities

1. Global & Local HR Operations Support

• Deliver end‑to‑end HR operational support across the employee lifecycle for the Netherlands and assigned countries within the Global HR Operations model
• Prepare and manage employment contracts, amendments, confirmations, and HR documentation in line with Dutch labour law and global standards
• Ensure accurate, confidential, and audit‑ready employee data and documentation in HR systems and document management tools
• Act as a first point of contact for employees and managers on HR administrative queries, ensuring timely and accurate responses
• Coordinate with HR Business Partners, Payroll, and specialist teams on more complex cases (e.g. sickness, leave, terminations)
• Apply strong knowledge of Dutch employment law to ensure compliance and support localisation of global HR policies
• Contribute to continuous improvement of HR Operations by identifying process gaps and proposing scalable solutions
• Maintain and update HR process documentation, work instructions, and knowledge articles
• Collaborate closely with global HR colleagues to ensure consistent, high‑quality service delivery across countries
• Support employee lifecycle moments (onboarding, changes, exits) with a focus on accuracy and employee experience

2. HR Operations Excellence & Process Ownership

• Ensure consistent application of HR policies, procedures, and service standards
• Drive data quality and integrity across HR systems
• Support implementation and adoption of new HR tools, processes, or global initiatives
• Monitor and track HR operations activities to ensure service levels are met
• Contribute to documentation and standardisation to support scalability within the HR Operations model
• Act as a reliable and service‑oriented HR contact within the organisation

Who are you

• 3–5+ years of experience in HR administration or HR operations, ideally in a shared services or international environment
• Solid knowledge of Dutch labour law, HR documentation, and payroll processes
• Experience working with multiple stakeholders across functions and countries
• Fluency in Dutch and English (written and spoken), German is a plus
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Service‑oriented mindset with focus on accuracy, responsiveness, and employee experience
• Comfortable working within structured processes while applying sound judgement where needed
• Clear communicator, able to explain HR processes in a practical and accessible way
• Proactive, collaborative, and focused on continuous improvement

What we offer

• This position is offered on a 12-month fixed-term contract, with the intention of transitioning to a permanent contract upon successful completion and mutual agreement.
• Salary range (3.600 - 4.400 Euro gross monthly) - depending on interview evaluations
• End‑of‑year bonus (13th month)
• Mobility allowance of 3% of our gross monthly salary
• Commuting allowance or NS Business Card
• 25 days of annual leave
• 30 days per calendar year working abroad policy
• A truly global role with strategic impact
• A values‑driven, people‑focused culture
• The opportunity to shape how ORTEC grows and transforms worldwide
• Collaborative and ambitious colleagues in our Global People & Culture team

At ORTEC, we value diversity and different perspectives. If this role excites you, but you don’t meet every requirement, we still encourage you to apply.

Next steps in the process

What you can expect from our selection process:

• A personality assessment
• A first interview to get to know each other
• A technical assessment
• A second interview, including a discussion of your assessment results

We look forward to guiding you through each step of the journey!