Administrative & HR Associate - Undutchables

Jobster; Amersfoort; On-site; EUR 42,000 - 55,000; Full time

Benefits offered by this job

Travel reimbursement

25 vacation days

8% holiday allowance

Global organization

Collaborative team

Job summary

Jobster is seeking an Administrative & HR Associate to handle day-to-day HR and administrative operations across multiple countries, focusing on the full employee lifecycle from onboarding to offboarding. You will implement HR policies, ensure compliance with Dutch labor law, and support managers and staff in a fast-paced international environment.

Based in Amersfoort, this office-based role requires English proficiency, Dutch language skills, and experience with HR systems (Oracle HCM and

Qualifications

• Bachelor’s degree HBO in HR, Business Administration, or related field.
• 3–5 years of hands-on administrative experience.
• Professional level of English (written and spoken).
• Dutch language skills or willingness to learn.
• Knowledge of Dutch employment law and HR administration practices.

Responsibilities

• Execute and oversee all employee lifecycle activities from onboarding to offboarding, ensuring accurate administration.
• Implement and maintain HR policies and procedures in coordination with regional leadership.
• Monitor local labour legislation across Europe to ensure compliance with employment regulations.
• Coordinate absence management and ARBO services per Dutch reintegration requirements.
• Administer performance management processes and provide support to managers and staff.
• Manage relationships with external recruitment providers and temporary staffing agencies.
• Oversee HR systems (Oracle HCM and Trakstar Perform) ensuring data integrity and reporting.
• Administer employee benefits including pension schemes, insurances, and company car fleet.

Skills

English proficiency

Dutch language skills

Attention to detail

Discretion

Education

Bachelor’s degree (HBO) in HR or Business Administration

Tools

Oracle HCM

Trakstar Perform

Microsoft Office

Job description

The Administrative & HR Associate is responsible for executing day-to-day HR and administrative operations and managing the full employee lifecycle for multiple countries. This role serves as a key point of contact for employees and managers regarding policies, procedures, and labor legislation. Main tasks include:

• Execute and oversee all employee lifecycle activities, from onboarding to offboarding, ensuring accurate administration.
• Implement and maintain HR policies and procedures in coordination with regional leadership.
• Monitor local labor legislation across Europe to ensure full compliance with employment regulations.
• Coordinate absence management and ARBO services in accordance with Dutch legislation regarding reintegration and disability.
• Administer performance management processes and provide support to managers and staff.
• Manage relationships with external recruitment providers and temporary staffing agencies.
• Oversee HR systems, specifically Oracle HCM and Trakstar Perform, ensuring data integrity and providing relevant reports.
• Administer employee benefits, including pension schemes, insurances, and the company car fleet.

Requirements

The ideal candidate is a hands-on HR or administrative professional with experience working in a fast-paced international environment. Exceptional attention to detail and a 'can-do' attitude are essential for success in this operational role. Further requirements are:

• A Bachelor’s degree (HBO) in Human Resources, Business Administration, or a related field.
• A minimum of 3 to 5 years of hands-on administrative experience
• Professional level of English (written and spoken) is mandatory;
• Communicative level of Dutch, or willingness to learn;
• Preferably some knowledge of Dutch employment law and HR administration practices.
• Proficiency in systems (Oracle preferred) and Microsoft Office applications.
• A resourceful and flexible mindset, with the ability to work independently under time pressure.
• Strong interpersonal skills and the ability to handle confidential information with high discretion.
• Living within a commutable distance from Amersfoort since this is an office-based role

Benefits

You will get a direct contract with our client and attractive secondary benefits:

• Travel costs reimbursed
• 25 vacation days/year
• 8% holiday allowance
• A challenging position within a global, growing organization
• A professional and collaborative team environment.