RWAMS - Engineering Administrator

Rosewood Hotel Group; Amsterdam; On-site; EUR 42,000 - 60,000; Full time

Job summary

Rosewood Hotel Group in Amsterdam is seeking an Engineering Administrator to join our Engineering team. You will provide essential administrative and coordination support to ensure efficient operation of all technical and maintenance activities throughout the hotel.

Working with the Director of Engineering, you will assist maintenance planning, vendor coordination, compliance documentation, inventory management, and reporting, contributing to luxury hospitality excellence.

Qualifications

• Experience in administrative or coordinator roles within Engineering, Facilities Management, Hospitality, or related fields.
• Strong organizational and administrative skills with attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience using maintenance management systems (CMMS) is advantageous.
• Ability to communicate effectively across departments and handle confidential information.
• Proactive mindset with ability to prioritize multiple tasks in a dynamic environment.
• Fluency in English; additional languages are a plus.

Responsibilities

• Manage and monitor work orders through the CMMS.
• Coordinate preventive maintenance schedules with engineering technicians and external contractors.
• Maintain records of maintenance activities, inspections, certifications, and technical documentation.
• Provide administrative support to the Director of Engineering and the wider Engineering team.
• Track purchase orders, invoices, and departmental expenses in collaboration with Finance and Procurement.
• Maintain records of service contracts, warranties, and supplier agreements.
• Coordinate vendor visits, service appointments, and technical inspections.
• Prepare reports relating to maintenance performance, operational issues, and engineering projects.
• Monitor inventory levels of engineering supplies, spare parts, and equipment.
• Support renovation projects, capital expenditure initiatives, and other engineering-related works.
• Maintain compliance documentation for statutory inspections (fire safety systems, elevators, HVAC, etc.).

Skills

Administrative experience

Coordination

Microsoft Office

CMMS

Vendor coordination

Attention to detail

Tools

CMMS

Excel

Word

Outlook

Job description

OUR PURPOSE AND CULTURE

We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact. As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.

THE ROLE

We are seeking an organized and detail-oriented Engineering Administrator to join our Engineering team. In this role, you will provide essential administrative and coordination support to ensure the efficient operation of all technical and maintenance activities throughout the hotel.

Working closely with the Director of Engineering, you will support maintenance planning, vendor coordination, compliance documentation, inventory management, reporting, and engineering projects. Your contribution will help maintain the hotel's infrastructure to the highest standards of safety, efficiency, and luxury hospitality excellence.

Key Responsibilities

• Manage and monitor work orders through the Computerized Maintenance Management System (CMMS).
• Coordinate preventive maintenance schedules with engineering technicians and external contractors.
• Maintain accurate records of maintenance activities, inspections, certifications, and technical documentation.
• Provide administrative support to the Director of Engineering and the wider Engineering team.
• Track purchase orders, invoices, and departmental expenses in collaboration with Finance and Procurement.
• Maintain records of service contracts, warranties, and supplier agreements.
• Coordinate vendor visits, service appointments, and technical inspections.
• Prepare reports relating to maintenance performance, operational issues, and engineering projects.
• Monitor inventory levels of engineering supplies, spare parts, and equipment.
• Support renovation projects, capital expenditure initiatives, and other engineering-related works.
• Maintain compliance documentation for statutory inspections, including fire safety systems, elevators, HVAC systems, and other technical installations.

COULD THIS BE YOU?

If you are passionate about hospitality, highly organized, and enjoy supporting operational excellence behind the scenes, then you may be the perfect fit for our team.

• Previous experience in an administrative or coordinator role, ideally within Engineering, Facilities Management, Hospitality, or a related field.
• Strong organizational and administrative skills with excellent attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience working with maintenance management systems (CMMS) is advantageous.
• Strong communication skills and the ability to build effective working relationships across departments.
• The ability to manage confidential information with professionalism and discretion.
• A proactive mindset and the ability to prioritize multiple tasks in a dynamic environment.
• Fluency in English; additional language skills are an asset.

OUR COMMITMENT TO YOU

At Rosewood Hotel Group, your voice is heard and valued. We're a community that encourages associates to be themselves, rather than fit into a fixed culture, and this philosophy shines through in our commitment to honoring the history, culture, and geography of our destinations.

We are committed to building and nurturing meaningful, long-lasting relationships while creating opportunities for learning, development, and career growth.

Through our Diversity, Equity and Inclusion (DEI) strategy, we strive to foster an environment where everyone feels respected, supported, and empowered to thrive.

Join us and discover your Calling while helping create exceptional experiences through operational excellence and relationship hospitality