Project Management Office (PMO) Officer

Qabird; Noordwijk; On-site; EUR 60,000 - 90,000; Full time

Job summary

European Space Agency (ESA) is seeking a PMO Officer to support governance, planning, monitoring and reporting for ESAIT projects. The role is based at ESA premises in Noordwijk, The Netherlands or Frascati, Italy, and involves coordinating governance boards, project reviews, and portfolio dashboards.

The ideal candidate holds a Master’s degree and 3+ years in PMO or project/portfolio management, with strong reporting skills and English fluency.

Qualifications

• Master’s degree or equivalent in a relevant field.
• At least 3 years of experience in a relevant field.
• Demonstrated experience in project and portfolio management.
• Proven knowledge of PMO governance frameworks, methodologies, and best practices.
• Experience in risk and issue management.
• Ability to define and monitor KPIs and produce performance reports for management.
• Experience in resource and capacity planning.
• Knowledge of change management principles.
• Experience with PPM tools such as Planisware, Sciforma, ServiceNow or equivalent.
• Strong reporting and dashboarding skills.
• Fluent in English, both written and spoken.

Responsibilities

• Portfolio Governance & Oversight: support PMO framework implementation and governance compliance.
• Planning & Reporting: assist in plans, milestones, and reports for management.
• Risk, Issue & Change Management: support risk registers and change control processes.
• Project Lifecycle Management: assist across lifecycle phases and ensure documentation follows ESA standards.
• Tooling & Methodology Support: aid adoption of PPM tools and promote best practices.
• Stakeholder Coordination: coordinate among ESAIT divisions and contractors.

Skills

PMO governance

Portfolio reporting

Risk & issue management

KPI definition & reporting

Resource & capacity planning

Change management

Planisware/Sciforma/ServiceNow

Power BI (desirable)

Fluent English

Education

Master’s degree in a relevant field

Tools

Planisware

Sciforma

ServiceNow

Job description

Project Management Office (PMO) Officer

Location: Frascati, Italy; Noordwijk, Netherlands

Application deadline: 25 August 2026

Reference number: 0546

Are you looking for a new opportunity to take your career to a higher orbit? To join an international group with a successful track record in Space Engineering? A job adapted to your career ambitions and in which you could have an impact for the years to come?

We are looking for a Project Management Office (PMO) Officer to work at ESA’s premises in Frascati, Italy or Noordwijk, The Netherlands.

You will support the governance, planning, monitoring, and reporting of ESAIT projects and initiatives, ensuring alignment with ESA strategic objectives, ESAIT governance processes, portfolio management practices, and project lifecycle methodologies.

About the client and location

The European Space Agency (ESA) is an intergovernmental organisation committed to studying space and increasing global awareness on current space exploration and related scientific research.

ESA is responsible for outlining and implementing the current European space programme and ensuring its successful execution. Current programmes aim to develop new and existing satellite-based technologies, further our understanding of space whilst also using this information to study Earth and the current climate.

Tasks and activities

The scope of work will include:

Portfolio Governance & Oversight

• Supporting the implementation and continuous improvement of the ESAIT PMO framework.
• Ensuring compliance with ESA project management processes, governance requirements, and gate review procedures.
• Monitoring project performance against scope, schedule, budget, risks, and quality objectives.
• Facilitating governance boards, steering committees, and project reviews.
• Maintaining portfolio dashboards and management reporting.

Planning & Reporting

• Supporting project managers in maintaining project plans, milestones, dependencies, and resource forecasts.
• Consolidating management information from project teams.
• Preparing monthly, quarterly, and ad-hoc reports for ESAIT management.
• Supporting the preparation of portfolio performance indicators and executive summaries.

Risk, Issue & Change Management

• Supporting project and portfolio managers in managing project and portfolio-level risk and issue registers.
• Ensuring timely escalation of critical risks and impediments.
• Supporting change control processes and governance decisions.
• Tracking mitigation actions and follow-up their implementation.

Project Lifecycle Management

• Supporting projects throughout all lifecycle phases, from initiation to transition into operations and closure.
• Ensuring project documentation is complete, consistent, and follows ESA standards.
• Coordinating project gate reviews.
• Monitoring deliverables and project baselines, ensuring proper change management and traceability.

Tooling & Methodology Support

• Supporting the adoption and administration of the PPM tool and other ESAIT project management tools.
• Promoting best practices, standards, templates, and methodologies.
• Providing guidance to project managers and teams regarding governance and reporting requirements.

Stakeholder Coordination

• Coordinating interactions among ESAIT divisions, business owners, project managers, service managers, procurement teams, and contractors.
• Facilitating communication, status reviews, and management decision-making processes.
• Supporting alignment of projects with ESA Digital Transformation and departmental objectives.

Skills and experience

The following skills and experience are mandatory:

• Master’s degree or equivalent in a relevant field.
• At least 3 years of experience in a relevant field.
• Demonstrated experience in project and portfolio management.
• Proven knowledge of PMO governance frameworks, methodologies, and best practices.
• Experience in risk and issue management.
• Ability to define and monitor KPIs and produce performance reports for management.
• Experience in resource and capacity planning.
• Knowledge of change management principles.
• Experience with PPM tools such as Planisware, Sciforma, ServiceNow or equivalent.
• Strong reporting and dashboarding skills.
• Fluent in English, both written and spoken.

The following skills and experience would be highly desirable:

• Experience with platforms like Power BI.
• PMI-PMP and/or PMI-PMOCP Certifications.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We are proud to be an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all candidates, irrespective of gender, sexual orientation, ethnicity, religious beliefs, age, disability or other characteristics.

As part of our commitment to providing an inclusive and barrier-free recruitment process, we will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process.