Project Scheduler

Octagon Professionals International; Noordwijk; On-site; EUR 70,000 - 105,000; Full time

Benefits offered by this job

Attractive remuneration package

Up to 30 vacation days

Pension contribution

Yearly gym subscription

Job summary

A global recruitment agency is seeking a Schedule and Risk Management Support Specialist to work with the European Space Agency in Noordwijk. The role involves coordinating project schedules, conducting analyses, and providing expert support in risk management. Candidates should have a Master’s degree in a STEM field and at least 4 years of experience in a similar role, preferably within the aerospace sector. Attractive remuneration and up to 30 vacation days are offered.

Qualifications

• Minimum of 4 years of professional experience in schedule and risk management, ideally in the space or aerospace sector.
• Proven expertise with scheduling and risk management tools.
• Excellent analytical, communication, and presentation skills in English.
• Knowledge of ESA project management standards and methodologies is a strong asset.
• Excellent analytical, communication, and presentation skills in English (written and oral).
• Strong service delivery mindset and ability to work both independently and collaboratively in international, multidisciplinary teams.

Responsibilities

• Coordinate project schedule and risk support activities.
• Perform schedule analyses including critical path and performance metrics.
• Support ESA Project Managers in risk identification and mitigation planning.
• Evaluate industry-submitted schedules using KPIs and prepare performance deviation reports.
• Provide input during major project reviews and procurement activities.
• Develop and maintain project schedule documentation, baselines, narratives, and change control records.

Skills

Analytical skills

Communication skills

Proactive approach

Service delivery mindset

Education

Master’s degree in a STEM discipline

Tools

MS Visio Professional

Job description

Direct message the job poster from Octagon Professionals International

Schedule and Risk Management Support Specialist – European Space Agency (ESA)

Octagon Professionals is looking for a Schedule and Risk Management Support Specialist to join the European Space Agency (ESA) at ESTEC in Noordwijk.

In this role, you will provide expert technical assistance to the ESA in all areas of schedule planning, monitoring, and risk control. You will contribute to the improvement of ESA’s common project management processes, tools, and practices, ensuring high‑quality and timely delivery of support services across the CSC Directorate.

Key Responsibilities

• Coordinate project schedule and risk support activities, ensuring consistent use of common methodologies and tools.
• Support project teams in schedule control and periodic monitoring of industrial consortia against baseline schedules.
• Perform schedule analyses, including critical path, trend charts, and schedule performance metrics.
• Evaluate industry‑submitted schedules using agreed KPIs and prepare performance deviation reports.
• Provide expert input during major project reviews (e.g., CCBs, IPREV, PDR, CDR) and procurement activities.
• Develop and maintain project schedule documentation, including baselines, narratives, change control records, and simulations.
• Configure and maintain schedule management tools in collaboration with project teams.
• Track and verify consistency between industrial schedules and agency‑level planning.
• Support ESA Project Managers and teams in risk identification, analysis, and mitigation planning.
• Conduct “what‑if” and Monte Carlo simulations to assess risk‑adjusted scenarios and schedule confidence levels.
• Administer and maintain project risk management tools and dashboards, ensuring harmonisation across CSC.
• Contribute to the continuous improvement of ESA’s risk management processes, reporting, and training materials.

Process Development and Reporting

• Develop and maintain ESA schedule and risk management standards, procedures, and best practices.
• Prepare and deliver quarterly and ad‑hoc reports on schedule and risk performance.
• Support internal and external audits (e.g., QMS).
• Contribute to knowledge management, lessons learned, glossaries, and reference documentation.
• Provide training and expert guidance on schedule and risk management tools to ESA teams.

Requirements

• Master’s degree in a STEM discipline (Engineering, Science, Technology, or equivalent).
• Minimum of 4 years of professional experience in schedule and risk management, ideally in the space or aerospace sector.
• Proven expertise with scheduling and risk management tools such as:
• MS Visio Professional or equivalent for process and workflow visualization.
• Experience developing, maintaining, and analysing complex project schedules integrating resources, cost, and risk.
• Knowledge of ESA project management standards and methodologies is a strong asset.
• Excellent analytical, communication, and presentation skills in English (written and oral).
• Strong service delivery mindset and ability to work both independently and collaboratively in international, multidisciplinary teams.
• Proactive, process‑oriented, and forward‑thinking approach.

We offer:

• Attractive remuneration package.
• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
• Pension contribution to a tailor‑made pension scheme.
• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full‑service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi‑national team provide flexible solutions customised to individual client needs.

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