Project Data and Documentation Administrator (SharePoint) for NATO with security clearance

WLG; Den Haag; On-site; EUR 50,000 - 70,000; Full time

Job summary

WLG in The Hague is seeking a data management professional to oversee contractual documentation across defence projects. You will administer and update status of documents, manage DDL, coordinate reviewers, and release official records.

You will also handle correspondence with national and international bodies, support SharePoint platforms, and guide staff on content structure while preserving legacy project documentation and secure mailboxes.

Qualifications

• Two years of related data management experience.
• Experience administering project data and project correspondence.
• Confidence creating and managing MS SharePoint sites.
• Project documentation experience is a plus.

Responsibilities

• Provide data management services across projects, updating contract documentation status.
• Manage Contract Data Requirements List documents, set review cycles, coordinate reviewers.
• Handle incoming/outgoing correspondence between project staff, bodies and contractors.
• Analyse project correspondence against data management guidelines.
• Administer collaborative online platforms and project websites; manage access/content.
• Support staff on platform content and structure.
• Maintain legacy project documentation and physical storage materials.
• Assist information management on secure mailboxes.

Skills

Data management

SharePoint administration

Documentation control

Attention to detail

Education

Higher vocational training in a relevant discipline

Secondary qualification with four years experience

Tools

MS SharePoint

MS Office

Project management tools

Job description

Are you the person who makes a project's paperwork actually work?

Large defence programmes live or die on their documentation: what was delivered, when, reviewed by whom, and where it is now. This role holds that line for a portfolio of air command and control projects in The Hague.

What You Will Be Doing

• Providing data management services across the projects, administering and updating the status of contractual documentation
• Managing Contract Data Requirements List documents and other project deliverables, setting review cycles, coordinating reviewers and releasing official documents
• Handling incoming and outgoing correspondence between project staff, national and international bodies, and contractors
• Analysing project correspondence and contractual deliveries against the data management guidelines
• Administering the collaborative online platforms and project websites, including access and content management
• Supporting and guiding staff on platform and website content and structure
• Looking after legacy project documentation, including material held in physical storage
• Supporting information management on secure mailboxes

What you will need

• Higher vocational training in a relevant discipline with two years of related experience, or a secondary qualification with four years
• At least two years in comparable duties
• Real experience administering project data and project correspondence
• Confidence creating and managing MS SharePoint sites for storage, collaboration and dissemination
• Working knowledge of project and data management tools
• Prince2 Foundation or a SharePoint power user or content admin certification is a plus

Why this one is worth a look

It is an organised person's job in an environment where being organised visibly matters. Normal office environment, a defined portfolio, and work that people downstream genuinely rely on.