Administrator (IKDM)

Aegis Vision; Den Haag; Hybrid; EUR 50,000 - 70,000; Full time

Job summary

AirC2 in the Netherlands seeks a data management and documentation specialist to administer contractual documents, update status reports, and manage CDRLs. You will coordinate stakeholder reviews and execute official document releases.

You will also handle project correspondence with NATO entities and contractors, and administer SharePoint platforms to ensure consistent content organization and access control, including legacy records where needed.

Qualifications

• Education & Experience: Higher vocational training with 2 years of post-related experience, or secondary education with 4 years of experience.
• At least 2 years in comparable duties involving project data administration and correspondence.
• Desirable: PRINCE2 Foundation; SharePoint 2019 power user / content admin certification.

Responsibilities

• Data management and documentation: administer status reports for contractual documentation, manage CDRL documents, coordinate reviews, and release documents.
• Correspondence & workflow administration: handle all incoming/outgoing project correspondence according to guidelines.
• Online platform & website administration: manage AirC2 collaborative platforms and SharePoint sites, including user access and content structuring.

Skills

MS SharePoint

Project management

Data administration

Correspondence handling

Education

Higher vocational training or secondary education + experience

Tools

SharePoint 2019

Project management tools

Job description

• Data Management & Documentation: Provide data management services to ongoing AirC2 projects by administrating and updating status reports for contractual documentation . Manage Contract Data Requirements List (CDRL) documents and deliverables, coordinate stakeholder review cycles, and execute official document releases .
• Correspondence & Workflow Administration: Handle, analyze, and process all incoming/outgoing project correspondence between AirC2 staff, NATO entities, Nations, and contractors according to guidelines .
• Online Platform & Website Administration: Administer AirC2 online collaborative platforms and SharePoint sites, including user access management and content structuring to ensure consistency . Provide guidance to staff on content organization .
• Physical & Classified Records Management: Support legacy project documentation storage (physical safes and physical files, including classified materials) and assist with NATO SECRET mailboxes .

Skill, Knowledge & Experience:

• Education & Experience: Higher vocational training with 2 years of post-related experience, or secondary education with 4 years of experience . At least 2 years in comparable duties involving project data administration and correspondence .
• Technical Competencies: Competency in creating and managing MS-SharePoint sites for collaboration and storage . Basic knowledge of Project and Data Management Tools .
• Desirable: PRINCE2 Foundation; SharePoint 2019 power user / content admin certification .
• Clearance: A valid NATO Secret security clearance is mandatory .