Project Coordinator (Junior)

Planet Pharma; Maastricht; Hybrid; EUR 44,000 - 60,000; Full time

Job summary

Planet Pharma is seeking a Junior Project Coordinator to support international clinical study teams in a hybrid Maastricht role. The position offers 40 hours per week, a 12-month contract, and a rate of up to €25 per hour.

Start date ASAP with on-site presence required 2–3 days per week; commuting from Belgium or Germany is possible. You will maintain study documentation, coordinate start-up activities, prepare reports, and assist with audits in a regulated environment.

Qualifications

• Minimum 3 years of administrative, project coordination, or project support experience.
• Strong English communication, both written and verbal.
• Excellent organisational skills with attention to detail.
• Ability to manage multiple priorities and work independently.
• Experience with Excel, Word and PowerPoint in regulated environments.

Responsibilities

• Provide project coordination and administrative support to global clinical study teams.
• Maintain study documentation, correspondence, and records in accordance with procedures and regulatory requirements.
• Coordinate distribution, tracking, archiving, and reconciliation of clinical study documentation.
• Attend meetings, capture minutes, track actions, and support follow-up activities.
• Support study start-up activities, document collection, approvals, and progress tracking.
• Generate reports and trackers using Excel and clinical systems.
• Assist with audits, file reviews, and quality checks for documentation completeness.

Skills

Administrative

Project coordination

English

Excel

Regulated environment

Tools

Microsoft Office

Job description

Details:

• FTE: 1.0 (40 hours per week)
• Location: Maastricht, Netherlands (Hybrid, minimum 2-3 days per week on-site) can be based in Belgium or Germany if happy to commute
• Start Date: ASAP
• Contract Length: Initial 12 months
• Rate: Up to €25 per hour

We are seeking a Junior Project Coordinator to support international clinical study teams within a global healthcare technology environment. This is an excellent opportunity for someone with administrative, project coordination, or clinical study support experience who enjoys working in a structured environment and wants to contribute to projects that help improve patient outcomes worldwide.

Working alongside global clinical study teams, you will play a key role in ensuring clinical studies remain organised, compliant, and on track. This position would particularly suit candidates from healthcare, hospital, research, or administrative environments looking to take the next step in their career.

Key responsibilities:

• Provide project coordination and administrative support to global clinical study teams.
• Maintain study documentation, correspondence, and records in accordance with procedures and regulatory requirements.
• Coordinate the distribution, tracking, archiving, and reconciliation of clinical study documentation.
• Attend team meetings, capture minutes, track action items, and support follow-up activities.
• Support study start-up activities, document collection, approvals, and progress tracking.
• Generate reports, metrics, and trackers using Excel and other clinical systems.
• Assist with audits, file reviews, and quality checks to ensure documentation completeness and accuracy.
• Support process improvement initiatives and help optimise administrative workflows.
• Manage study-related communications, newsletters, and site correspondence.
• Provide general project support, including file organisation, equipment coordination, and administrative activities.

Key requirements:

• Minimum 3 years of administrative, project coordination, or project support experience.
• Strong verbal and written communication skills in English.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple priorities and work independently.
• Experience using Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Comfortable working in a regulated or documentation-heavy environment.

About Planet Pharma:

Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.

Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.

www.planet-pharma.com