People Operations Specialist

ViCentra B.V.; Utrecht; On-site; EUR 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

25 vacation days

Pension scheme

Phone allowance

Gym membership

Bike scheme

Home office budget

Diverse team

Job summary

ViCentra B.V. is seeking a People Operations Specialist to help build and standardize our HR processes as we scale.

You will lead onboarding, payroll, and policy development to support a fast-moving company focused on driving exceptional employee experience. With a strong eye for detail and data accuracy, you will implement HR policies and ensure compliance with Dutch labour laws while collaborating with cross-functional teams and external providers.

Qualifications

• Minimum 3 years’ experience in a similar people operations role within a scaling company.
• Solid background in HR operations, payroll (local/international), employee relations, Dutch labor law, CLA/Non-CLA, and TWV procedures.
• Proficiency with HRIS, MS Office, and handling confidential information.
• Fluent in English (written and spoken); German is an asset.

Responsibilities

• Oversee onboarding, offboarding and contract management, including orientations, documentation, and transitions.
• Manage payroll processing via a third-party provider, ensuring accuracy, timely payments, and compliance with Dutch labour laws.
• Act as the first point of contact for employee inquiries, ensuring adherence to legislation and company policies.
• Handle mobility topics such as visa applications, relocations, and offboarding. Serve as the main contact for governmental institutions.
• Maintain data integrity in HRIS, generate reports, and support data-driven decision-making.

Skills

Fluent English

Dutch labor law

HR policies

Stakeholder management

Tools

HRIS

MS Office

Job description

Making Every Move Matter

AtViCentra, we’re on a mission to redefine what’s possible in diabetes care. We combine technological innovation with human-centered design to empower people with more freedom, confidence, and life on their terms. Our values;Be Bold, Build Trust, Focus on the Customer and Deliver Excellence drive everything we create and every decision we make.

We believe that when ambition meets purpose, remarkable things happen. If you thrive in a space where ideas accelerate, challenges spark growth, and making a difference is the goal, ViCentra is your next great adventure.

Your impact

As People Operations Specialist, you will step into an organization with strong ambitions, where People Operations is still very much in a build‑up phase. Many processes have grown organically, are only partially documented, and lack consistency and integration. Structure, standardization, and data‑driven ways of working are not yet embedded and that is exactly where your impact begins.

In this role, you’ll champion process improvements, drive best practices, and support the development and implementation of HR policies that help our business thrive. With a keen eye for detail, a commitment to data accuracy, and a strong alignment with our core values; Be Bold, Build Trust, Deliver Excellence, and Focus on the Customer, you’ll help elevate both the employee experience and the reputation of our People Operations function.

This is not a role where everything is already in place. It is a role for someone who enjoys building from the ground up — someone who thrives in a fast‑moving environment, is comfortable making decisions, and gains energy from creating structure where it currently does not exist. With your work, you will lay the foundation for sustainable growth and a professional employee experience that supports ViCentra’s next phase.

What you’ll take on

• Employee Lifecycle Management & Process Improvement: Oversee onboarding, offboarding and contract management, including orientations, documentation, and transitions. Support the development and implementation of people policies and best practices.
• Payroll Management: Manage payroll processing via a third-party provider, ensuring accuracy, timely payments, and compliance with Dutch labour laws.
• Employee Relations & Compliance: Act as the first point of contact for employee inquiries, ensuring adherence to legislation and company policies.
• Governmental Coordination: Handle mobility topics such as visa applications, relocations, and offboarding. Serve as the main contact for governmental institutions.
• HRIS Management & Reporting: Maintain data integrity in HRIS, generate reports, and support data-driven decision-making.

Requirements

• Minimum 3 years’ experience in a similar people operations role within a scaling company.
• Solid background in HR operations, payroll (local/international), employee relations, Dutch labor law, HR policies, CLA/Non-CLA, and TWV procedures.
• Proficiency with HRIS, MS Office, and experience handling confidential information.
• Fluent in English (written and spoken); German is an asset.

Personal Attributes

• Self-starter with a solutions-oriented mindset, always spotting opportunities for improvement, even those others didn’t see.
• Skilled in managing complex matters and influencing stakeholders through clear communication and strong interpersonal skills.
• Detail-oriented, organized, and an effective team player.
• Available for 32 – 40 hours per week.

What We Offer

• Meaningful work in a mission-driven company with real impact.
• Competitive salary tailored to your experience.
• 25 vacation days per year with flexible national holiday scheduling.
• Pension scheme participation.
• Phone allowance, subsidized gym membership, and a tax-friendly bike scheme.
• Budget to support your home office setup.
• A diverse, inclusive, and supportive environment with colleagues from 45+ nationalities.

Ready to help us raise the standard of diabetes care?