People Operations Specialist

Bitvavo; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Job summary

Bitvavo is seeking a People Operations Specialist based in Amsterdam to manage the employee lifecycle across our pan-European setup. You will support onboarding to offboarding, maintain HR data, and ensure processes run smoothly with strong focus on accuracy and compliance.

You will work across multiple entities, handle high-volume operational tasks, and collaborate with People Partners and Talent Acquisition to deliver high-quality support, while growing expertise in HRIS and Dutch labour law.

Qualifications

• 3+ years of experience in People Operations or HR Generalist role.
• Mandatory minimum 2 years of experience in the Dutch market with Dutch labour law.

Responsibilities

• Act as first point of contact for employee inquiries and manage requests in our ticketing system within SLAs.
• Provide day-to-day support across the employee lifecycle (onboarding, offboarding, contracts, benefits, visas, leaves, data changes).
• Input and validate employee data in Personio and maintain digital files across entities.
• Prepare basic payroll mutations and support payroll accuracy.
• Coordinate onboarding and offboarding end-to-end for new hires and leavers.
• Create and maintain People Ops documentation, templates and checklists and streamline manual steps.
• Maintain data accuracy and contribute to monthly reporting.
• Escalate complex issues to Team Lead with context.
• Build knowledge of People Ops processes and HRIS capabilities across entities.
• Collaborate with People Business Partners, Talent Acquisition and managers for operational support.

Skills

People Operations

HR Generalist

Dutch labour law

English communication

Tools

HRIS systems

ticketing systems

Job description

In 2018, Bitvavo launched the first version of its digital assets trading platform, to bridge the gap between traditional currencies and digital assets. By offering transparent fees, a wide range of assets and an easy to use platform, Bitvavo is making the currency of the future accessible for everyone.

In two years' time, Bitvavo has established itself as the market leader in the Netherlands and one of the largest in Europe, with over one million users exchanging tens of billions of digital assets a year.

About The Role

At Bitvavo, we believe that exceptional employee experiences fuel high performing teams and bold company growth. As a People Operations Specialist, you will be the day to day engine behind the employee lifecycle across our pan European, multi entity setup, supporting everything from onboarding to offboarding, and keeping our core HR processes running accurately and smoothly.

You will bring structure and reliability to high volume operational work, while building deep expertise across our European entities. This is a strong next step for someone who has moved past the basics of HR administration and is ready to take real ownership of processes, with support close at hand as you grow.

Location

This role is based in Amsterdam. Relocation is not available for this position, and we are only considering candidates who are currently residing in the Netherlands.

What You'll be Doing

• Act as the first point of contact for employee inquiries, managing and resolving requests through our ticketing system within defined SLAs, and support benefits administration and documentation updates
• Provide day to day support across the employee lifecycle, including onboarding, offboarding, contracts, benefits, visas, leaves and data changes, across our multi entity setup
• Input and validate employee data in Personio, supporting accurate and up to date digital employee files across our entities
• Prepare basic payroll mutations, such as salary changes, allowances, deductions and leave requests, and support the payroll accuracy process
• Coordinate onboarding and offboarding tasks end to end, ensuring a smooth and unified experience for new hires and leavers
• Assist in creating and maintaining People Ops documentation, templates and checklists, and help spot opportunities to streamline manual steps in the processes you run
• Maintain data accuracy and contribute to monthly reporting
• Escalate non standard, high risk or complex issues to the Team Lead with clear context
• Build growing knowledge of People Ops processes, compliance requirements across our entities, and HRIS capabilities
• Collaborate closely with People Business Partners, Talent Acquisition, managers and other business stakeholders to provide high quality operational support

What We're Looking For

This role requires at least 3 years of experience in a People Operations or HR Generalist role, including a mandatory minimum of 2 years of experience in the Dutch market with Dutch labour law. We are not able to consider candidates without this experience.

You are reliable, detail oriented, and genuinely care about getting things right for the people you support. You are comfortable owning recurring processes end to end, but you also know when something is outside the standard playbook, and loop in your Team Lead with the context they need to make fast decisions.

• Ideally gained in a fast paced, tech or scale-up environment
• Comfortable managing administrative processes across multiple entities
• Strong prioritization and attention to detail, able to handle multiple open threads at once without losing accuracy
• Excellent written and verbal English communication skills

Desirable

• Exposure to HR practices in other European countries
• Experience with HRIS systems, EOR services or ticketing systems

Every contract you process, every question you answer and every onboarding you coordinate shapes how people experience Bitvavo, from their first day to their last. That's real impact. If you're someone who takes ownership, delivers and lifts the team around you, come and make it happen with us!

At Bitvavo, we believe that diverse perspectives drive innovation, foster creativity, and lead to better outcomes. We are committed to building a team that reflects the diversity of the communities we serve and creating an inclusive environment where everyone can thrive. We welcome applicants of all backgrounds, identities, and experiences. Regardless of race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic. Join us and be part of a team that values and celebrates your unique contributions.

Bitvavo does not accept resumes from staffing, search, or recruitment firms without a signed agreement. If you send us a resume without such an agreement, we may contact the candidate directly without any obligation whatsoever and no fee of any kind will be paid should we hire the candidate.

What We Offer

At Bitvavo, we believe in attracting, motivating and retaining talented people through market-competitive offerings that go beyond compensation alone. To learn more about our total rewards package and the benefits we offer, visit our Life at Bitvavo page.