People Operations Associate

Qogita; Amsterdam; Hybrid; EUR 34,000 - 44,000; Full time

Benefits offered by this job

Base salary €34k–€44k

26 days annual leave + 4 personal days

Performance bonus

Pension contributions

Learning & development budget

Hybrid work model

Dog-friendly offices

Home-office setup package

Company offsites

Job summary

Qogita is seeking a detail-oriented HR Administrator to join its Amsterdam-based People team. You will execute contracts, onboarding, payroll changes, and benefits administration, acting as the first point of contact for employee queries.

Working across People Operations, Talent Acquisition, and Systems, you will maintain HR records, manage equipment for new joiners, and help keep the employee experience smooth and compliant in a fast-growing company.

Qualifications

• 1–2 years' experience in HR administration or similar role.
• Experience with HRIS platforms for employee records.
• Ability to resolve routine queries clearly and escalate when needed.
• Experience managing onboarding, payroll changes, and offboarding.

Responsibilities

• Execute contracts, pre-boarding, and onboarding for new hires.
• Coordinate payroll changes and administer benefits.
• Manage the People inbox and escalate complex matters.
• Own equipment operations for new joiners and leavers.
• Maintain help articles and internal communications for self-serve information.
• Provide timely guidance on people processes to employees, managers and leadership.
• Run office operations and health & safety administration.
• Support ad hoc office-related requests to keep Amsterdam office running.

Skills

HR administration

Onboarding

Organizational skills

Communication skills

Tools

HiBob

Personio

BambooHR

Job description

The role

The People team owns the full employee experience at Qogita - from hiring through offboarding - partnering with every function in the business to build the processes and support that lets a fast-growing team scale smoothly.

You bring precision and a service mindset to that experience, executing contracts, onboarding, payroll changes, and benefits administration accurately and on time while acting as the first point of contact for employee queries. You'll work across People Operations, Talent Acquisition, and Systems to keep the employee experience running smoothly.

What You’ll Do

• Execute contracts, pre-boarding, and onboarding processes for every new hire, ensuring a smooth start from offer through first day.
• Coordinate payroll changes and administer benefits, maintaining accurate records in the HRIS throughout the employee lifecycle.
• Manage the People inbox, resolving a variety of HR queries and escalating complex people matters, recruitment queries, or systems and automation issues to the relevant team.
• Own equipment operations, including coordinating equipment requests, ordering, tracking, and maintaining accurate records for new joiners, existing employees, and leavers.
• Maintain help articles, FAQs, and internal communications so employees can self-serve accurate information.
• Act as a key point of contact for employees, managers, and leadership, providing timely guidance on people processes and ensuring a high-quality employee experience.
• Run office operations, including premises liaison, supplies, visitor coordination, and health & safety administration.
• Prepare and support ad hoc office-related requests to keep the Amsterdam office running smoothly.

What You’ll Bring

• 1–2 years' experience in an HR administration, People Operations, or similar operational role, with a track record of processing contracts, payroll changes, or onboarding accurately and on time.
• Hands‑on experience with an HRIS platform (e.g. HiBob, Personio, BambooHR) for employee record administration.
• Able to resolve routine employee queries clearly and promptly, while knowing when to elevate.
• Comfortable managing multiple lifecycle processes - onboarding, payroll changes, offboarding - in parallel without missing deadlines.
• Excellent organisational skills with the ability to prioritise competing tasks, manage multiple deadlines, and maintain a high level of accuracy and attention to detail.
• Strong written and verbal communication skills, with the ability to provide clear guidance in person, respond to employee queries, and write internal communications for a non‑HR audience.

Perks & Benefits

• Base salary: €34,000 – €44,000 (depending on experience)
• 26 days of annual leave, plus 4 additional personal days
• Company performance-based bonus
• Pension contributions
• Annual learning & development budget
• Office-led culture with hybrid flexibility
• Dog-friendly offices
• Home-office setup package
• Office socials and annual company‑wide offsite

About Qogita

Qogita [Ko-gi-ta] is revolutionizing wholesale procurement. We provide a one‑stop shop for branded products, available in a single click at competitive prices. Our vision is to build the world’s leading global wholesale trading hub, empowering efficient distribution of goods. We didn’t just improve wholesale - we reinvented it.

We’re one of the fastest‑growing B2B companies globally, backed by top investors behind companies like Facebook, Etsy, and Shopify.

Our tight‑knit, highly motivated team thrives on curiosity and impact. Everyone contributes hands‑on, takes initiative, and drives results. We value a strong work ethic, smart prioritization, and a relentless focus on excellence.