Part-Time Office & Admin Manager, Amsterdam (Hybrid)

jellyfishcareers; Amsterdam; Hybrid; EUR 18,000 - 28,000; Part time

Benefits offered by this job

Annual bonus

Remote work 60%

Job summary

Jellyfish is seeking an Office Manager to maintain a welcoming, efficient, and safe Amsterdam office. Reporting to the Regional Director, you will support daily operations, communications, and workplace culture across a diverse team.

This 12-month fixed-term, part-time role comprises 14 hours per week (three mornings, Tue–Thu). The schedule is flexible and supports personal projects, with up to 60% remote work and potential for growth within the company.

Qualifications

• At least one year of experience in office management or administrative support.
• Strong time management and ability to multitask.
• Familiarity with workplace health and safety requirements.
• Empathetic approach and strong communication across diverse teams.
• Collaborates with HR, IT, vendors, and external partners.
• Proactive problem-solving and willingness to adopt new tools.
• Note: we emphasise skills over years of experience or degrees.

Responsibilities

• Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.
• Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and maintenance of safety equipment.
• Plan and organise internal and external events, team socials, client meetings, and company-wide communications, handling scheduling and logistics.
• Support onboarding and offboarding processes, coordinating with HR and IT to provide equipment, tech, and workspace.
• Build and maintain relationships with external service providers and vendors (cleaning, security, maintenance, building management).
• Manage meeting room bookings and office space to avoid scheduling conflicts.
• Oversee office supplies, stationery, refreshments, and groceries, track stock levels and expenses.
• Coordinate travel and accommodation arrangements when required.
• Register all sick leave in Arbo and process leavers/new joiners.
• Check Arbo weekly for doctor updates and submit reports when necessary.
• Manage the office mail: scan, route, and maintain confidentiality.
• Manage the budget assigned to the office, receipts, and purchases.

Skills

Office management

Time management

Health & safety

Empathy

Problem solving

Innovation

Availability mornings

Job description

Jellyfish is seeking an Office Manager to maintain a welcoming, efficient, and safe Amsterdam office. Reporting to the Regional Director, you will support daily operations, communications, and workplace culture across a diverse team.

This 12-month fixed-term, part-time role comprises 14 hours per week (three mornings, Tue–Thu). The schedule is flexible and supports personal projects, with up to 60% remote work and potential for growth within the company.