Hybrid Office Manager | Remote Days & Flexible Hours

Jellyfish; Amsterdam; Hybrid; EUR 10,000 - 14,000; Part time

Benefits offered by this job

Discretionary annual bonus

Remote work up to 60%

Flexible working hours

Job summary

Jellyfish is seeking an Office Manager to maintain a welcoming, efficient, and safe office in Amsterdam. You will support daily operations, facilitate effective communication, and foster a positive workplace culture for colleagues, clients, and visitors.

The role requires at least one year in office management or administrative support, availability for 14 hours weekly across three mornings, strong time management, health & safety familiarity, and a collaborative, proactive approach.

Qualifications

• Availability to work at least three mornings per week from our Amsterdam office, totalling 14 hours weekly.
• At least one year of experience in office management or administrative support, in roles such as Office Manager, Executive Assistant, Coordinator, or similar.
• Strong time management skills, with the ability to handle multiple tasks and prioritise.
• Familiarity with workplace health and safety requirements and regulatory compliance.
• You demonstrate empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.
• When faced with a problem, you collaborate with the appropriate people to evaluate different options and find practical solutions.
• You generate new ideas and experiment with new methods and technologies to streamline processes.

Responsibilities

• Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.
• Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.
• Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.
• Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.
• Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.
• Manage meeting room bookings and office space to avoid scheduling conflicts.
• Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.
• Coordinate travel and accommodation arrangements when required.
• Register all sick leave on Arbo and also leavers/new joiners.
• Check Arbo on a weekly basis for updates from the doctor and submit reports when necessary.
• Manage the office mail: scan, review the department involved and send the information. Maintain confidentiality of the information.
• Manage the budget assigned to the office, receipts, register purchases, etc.

Skills

Time management

Collaboration

Empathy

Problem solving

Creativity/Innovation

Job description

Jellyfish is seeking an Office Manager to maintain a welcoming, efficient, and safe office in Amsterdam. You will support daily operations, facilitate effective communication, and foster a positive workplace culture for colleagues, clients, and visitors.

The role requires at least one year in office management or administrative support, availability for 14 hours weekly across three mornings, strong time management, health & safety familiarity, and a collaborative, proactive approach.