Operations & Finance Support Specialist

Celltrionhealthcare; Amsterdam; Hybrid; EUR 40,000 - 60,000; Full time

Job summary

Celltrion Group explores biosimilars and innovative biopharmaceuticals to improve patient access worldwide. Based in Amsterdam, the company seeks an organized, proactive administrator to support sales, marketing and finance operations.

You will handle contract management, invoicing, budgeting, and office administration while coordinating with internal teams and external partners to maintain smooth daily operations.

Qualifications

• MBO Level 4/HBO degree in Business Administration or Finance.
• Minimum 2 years of experience in an administrative, finance, or operations role.
• Proficient in MS Office (especially Excel).
• Fluent in Dutch & English.
• Flexible, detail oriented, reliable, and hands-on, willing to get involved where needed.

Responsibilities

• Sales Operations – Assist with contract management and weekly invoice price checks.
• Maintain accurate customer and pricing data.
• Support tender documentation for public and private clients.
• Marketing Coordination – Process budget requests and marketing-related invoices for sponsorships, congresses and events.
• Order and track promotional materials.
• Coordinate with external distribution partners (e.g., Pantos).
• Manage stock of marketing assets.
• Customer Support – Respond to customer inquiries via email and phone.
• Coordinate with internal teams to resolve issues.
• Prepare onboarding documentation for new clients.
• Finance & Procurement – Follow up on vendor invoices, purchase orders, and corporate card settlements.
• Support quarterly SOX sample testing.
• Weekly cash collection reminders.
• Register suppliers and assist with procurement documentation.
• Office Administration – Order office and kitchen supplies.
• Manage incoming/outgoing mail and deliveries.
• Coordinate minor repairs and maintain office organization.
• Support general day-to-day office tasks & perform ad-hoc administrative tasks as required.
• Inventory & Reporting – Perform monthly inventory reconciliation in Excel.
• Maintain inventory documentation and support S&SOP meetings.

Skills

MS Office (Excel)

Dutch & English

Organized

Proactive

Education

MBO Level 4/HBO degree in Business Administration or Finance

Job description

Celltrion Group explores biosimilars and innovative biopharmaceuticals to improve patient access worldwide. Based in Amsterdam, the company seeks an organized, proactive administrator to support sales, marketing and finance operations.

You will handle contract management, invoicing, budgeting, and office administration while coordinating with internal teams and external partners to maintain smooth daily operations.