Operations Agent Air Export

AIT Worldwide Logistics; Rozenburg; On-site; EUR 35,000 - 48,000; Full time

Benefits offered by this job

27.5 holiday days per year

Pension plan

Online learning library and training

Employee support programs

Five paid volunteer hours per year

Exclusive employee discounts through D

Job summary

AIT Worldwide Logistics is seeking an Operations Agent Air to coordinate and execute international air freight shipments end to end. You will manage quotations, scheduling, documentation, tracking and billing, ensuring compliance with SOPs, KPIs, and regulatory requirements.

The role involves proactive shipment status updates, collaboration with customers and partners, and adherence to Dangerous Goods rules while promoting a safe work environment.

Qualifications

• Minimum 2 years of experience as an air freight forwarder.
• Proficient in English and Dutch (spoken and written).
• Ability to work in a fast-paced, high-volume environment.
• Strong attention to detail and problem-solving skills.
• Proficient PC skills with MS Office.
• CargoWise software experience a plus.
• Knowledge of ITAR, Dangerous Goods or TSA regulations.
• VGB security clearance or ability to obtain one.

Responsibilities

• Coordinate and execute international air freight shipments end to end.
• Prepare profitable quotations and set shipping schedules.
• Communicate with customers, carriers, and ports to align loading, departures and arrivals.
• Review orders and documents for export shipments.
• Track shipments and resolve delays or issues promptly.
• Ensure compliance with safety, security, and regulatory requirements.

Skills

Air freight

English (fluent)

Dutch (fluent)

PC skills

CargoWise software

Regulatory knowledge (ITAR/DG/TSA)

VGB security clearance

Tools

CargoWise

Job description

Introduction

Move the world with us!

AIT is a global freight forwarding and logistics company headquartered in Chicago. Are you looking for an exciting and varied job? Then you are exactly right for us! Become part of the international supply chain and move the world with us!

Does that sound interesting? Then make AIT Worldwide Logistics the next stop on your career ladder!

Overview

As Operations Agent Air, you will coordinate and execute international air freight shipments end to end, ensuring customer requirements are met through accurate quotations, scheduling, documentation, tracking, and billing in line with SOPs, KPIs, and regulatory requirements. You will proactively manage shipment status and exceptions, collaborate with customers, partners, and internal teams, and ensure full compliance with safety, security, and Dangerous Goods regulations while contributing to a safe work environment.

Responsibilities

• Work with customers to qualify their shipping requirements and obtain all details (regulations, certificates, documentation) necessary for shipment quotation and operating to ensure the customer’s request is satisfied


• Prepare profitable quotations accurately


• Set shipping schedules and communicate with customers, deliverers, and ports to verify loading, departures, and arrivals in a timely manner


• Coordinate the day-to-day export of products, including reviewing orders and documents


• Track and communicate all delays, damages, problems and work to resolve customer issues.


• Responsible for all aspects of air international operations such as customer service, data entry of shipments, operations and billing


• Manage all aspects of tracking shipments to ensure shipment is moving as scheduled and update system immediately upon verification. Identify and rectify if a shipment has deviated from its schedule


• Coordinate recovery/delivery schedules with various cartage agents and international partners


• Partner with local sales teams to communicate problems to customers, international partners, and other stations, as needed


• Ensure all customers’ SOP instructions are adhered to and AIT KPIs and guidelines are followed and met


• Ensure all shipments are properly billed within company guidelines and timelines


• Process and comply with all requirements listed by regulatory agencies


• Network with corresponding departments to ensure files are billed and posted prior to end of month


• Execute all Dangerous Goods shipments in compliance with all applicable laws and regulations (as applicable)


• Contribute actively to a healthy and secure work environment by reporting unsafe/ unsecure/ unhealthy conditions and possible improvements

Qualifications

• min. 2 years of experience as a Air Freight Forwarder


• Utilizes established procedures but decides action within task


• Must be able to perform in a fast pace / high volume work environment


• Attention to detail


• Problem Solving


• Fluent oral and written English and Dutch is a must


• Strong PC skills (Windows, Microsoft Office applications) preferred


• Cargo Wise Software experience a plus


• ITAR, Dangerous Goods or TSA work experience / regulations


• VGB security clearance (or the ability to obtain it) is required for this position

What AIT Can Offer You

We believe in rewarding your talent and supporting your growth. In addition to a competitive salary and comprehensive benefits package, you’ll enjoy:

• 27.5 holiday days per year to relax and recharge


• A solid pension plan to secure your future


• Access to an online learning library and regular training opportunities to support your professional growth


• Employee support programs focused on your well-being


• Five paid volunteer hours per year, giving you time to make a difference


• Exclusive employee discounts through Deel, adding extra perks to your everyday life

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarding company headquartered in Chicago USA. For more than 40 years, customers have relied on AIT as an industry leader for supply chain solutions with a consultative approach, a global network and trusted partners in virtually every industry. These include aviation, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by sustainable, user-friendly technology, AIT's flexible business model enables customized door-to-door deliveries by sea, air, land and rail - on time and on budget. With experienced teammates, in more than 100 global locations across Asia, Europe, India and North America, AIT offers full-service options, these include customs brokerage, warehouse management and all-round worry-free services.