Operations Administration Officer (Rotterdam, ZH, NL, 3011 GA)

Qabird; Rotterdam; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Annual bonus

Fully funded pension

Holiday allowance

27 holidays

Daily lunch service

Company laptop

Public transport reimbursement

Urban Sports membership

Job summary

Qabird in Rotterdam seeks an Operations Administration Officer to coordinate trade documentation and invoicing in a fast-paced, international setting.

The role emphasizes accuracy, structured processes and collaboration with the operations team, offering exposure to end-to-end trade workflows and growth opportunities.

Qualifications

• 1–3 years of relevant experience in administration, logistics, or operations.
• MBO4 level (or equivalent) in Logistics, MER, or Office Support.
• Strong administrative and organizational skills with high attention to detail.
• Experience with invoicing and trade documentation is preferred.

Responsibilities

• Prepare, review, and process trade documents in line with contracts and LC requirements.
• Coordinate document flows and distribute complete documentation sets to clients, banks and stakeholders.
• Issue sales invoices and maintain financial records with accuracy.
• Maintain and archive agreements and documentation for traceability and compliance.
• Support operational workflows and resolve administrative issues proactively.

Skills

Strong administrative

Attention to detail

Time management

Communication

Teamwork

Education

MBO4 level or equivalent

Logistics/Commercial Economics background

Office Support

Tools

Microsoft Word

Microsoft Excel

Invoicing systems

Job description

We are looking for a highly detail-oriented and structured professional to join our Trade Execution team as a Operations Administration Officer. In this role, you will play a crucial part in ensuring the smooth and accurate execution of trade documentation and administrative processes within an international and fast-paced environment.

You will work closely with the operations team and other internal stakeholders, acting as a central point of coordination for document handling and invoicing.

If you thrive in a very precise role, enjoy working with structured processes, and can deliver high-quality output at a fast pace, then this role is for you.

More on the role: You will support the Trade Execution department consisting of approximately 40 colleagues. The team values collaboration, helpfulness, and strong interdepartmental communication. The work is structured and can be repetitive, requiring focus and consistency, but offers great exposure to the full end-to-end trade execution process and opportunities for development.

Key Responsibilities

• Prepare and manage trade documentation - Draft, review, and process documents in line with contracts and Letters of Credit, ensuring full accuracy and compliance.
• Coordinate document flows - Compile and distribute complete documentation sets (e.g., Bills of Lading, certificates, invoices) to clients, banks, and stakeholders.
• Execute invoicing and financial administration - Issue sales invoices and ensure correctness and completeness.
• Maintain administrative records - Manage and archive agreements and documentation, ensuring traceability and compliance.
• Support operational processes - Act as a key administrative contact, supporting workflows and resolving issues proactively.

What you bring

Skills & Competencies

• Strong administrative and organizational skills.
• High attention to detail and accuracy (no room for errors in documents or amounts).
• Ability to manage multiple deadlines and work at pace.
• Strong communication skills and teamwork mindset.
• Proactive and solution-oriented attitude.

Technical Knowledge

• Good knowledge of Microsoft Word and Excel.
• Experience with invoicing and financial administration.
• Familiarity with trade documentation (e.g., Letters of Credit) is a plus.
• Knowledge of logistics or commodity trading is advantageous.

Education & Experience

• MBO4 level (or equivalent), preferably in Logistics, Commercial Economics (MER) or Office Support.
• 1–3 years of relevant experience in administration, logistics, or operations.
• Experience in an international or trade environment is a plus.

What Bunge Offers

We offer a challenging and dynamic position within a world-leading, fully integrated agriculture network, where you will join a professional and stimulating environment with enthusiastic and driven colleagues.

Competitive Compensation & Benefits: A competitive salary package, an annual bonus scheme based on company results and individual performance, an attractive and fully funded pension scheme, and an additional full month’s salary each year as an annual holiday allowance together with 27 holiday days a year (based on full-time employment).

Exceptional Learning & Growth Opportunities: This role is specifically designed for accelerated professional growth, providing a unique "learn by doing" experience at the forefront of global trade. You will gain broad exposure to various disciplines, with clear growth opportunities (e.g., expanding into new products or markets), and access to extensive internal and external training and development programs.

Modern Workspace & Perks: Our modern, inspiring office in the center of Rotterdam (adjacent to the Markthal and Blaak station) offers complimentary daily lunch service, a business laptop, and reimbursement for public transport travel.

Engaging Work Environment: Participate in annual company cultural and sport activities, such as the Harbour Run, football tournaments, and team-building events, fostering a strong sense of community and collaboration. We also offer membership with Urban sports fully paid by the employer for 4 workouts a week.

Location: Rotterdam, Zuid-Holland, Netherlands. Requisition Number: 46223.

Join us! We value and invest in people who believe in our purpose and are excited to live it every day.