Office Manager

KRUSHLabs; Eindhoven; On-site; EUR 36,000 - 55,000; Full time

Job summary

KRUSH Labs, a privately owned R&D center focused on unmanned systems and advanced hardware, seeks an Office Manager to be the welcoming face and ensure a smooth, professional workplace.

You will blend front-office and admin duties with facilities coordination, supplier liaison, and employee support, taking ownership to keep the office running day to day.

Qualifications

• At least 3 years of experience in a similar role (management assistant, office manager, or secretary).
• Strong planning, organizing, and communicating skills.
• Proactive, independent and solution-oriented.
• Values structure but can adapt flexibly.
• Good computer skills and familiarity with standard office tools.
• Fluent or strong English; Dutch is an advantage.
• Strong communication and interpersonal skills.

Responsibilities

• Welcome visitors, clients, and colleagues in a professional and friendly manner.
• Manage incoming calls, emails, and general enquiries.
• Take day-to-day ownership of the office and workplace environment.
• Coordinate office supplies, equipment, catering and other workplace needs.
• Liaise with suppliers, contractors, and service providers.
• Coordinate maintenance, repairs, and facility-related matters.
• Ensure the office is organized, presentable, and well-functioned.
• Manage and coordinate all incoming deliveries and packages.

Skills

Planning

Organizing

Communication

Proactive

Independent

Solution-oriented

Structured

Office software

Fluent English

Dutch language knowledge

Tools

MS Office

Job description

Job Summary

Ready to be part of something big?At KRUSH Labs, a privately owned R&D center, we push the boundaries of unmanned systems and advanced hardware. We’rebuilding next-generation platforms that fuse resilient communications, AI-driven autonomy, and precision navigation,designed to perform in the most demanding real-world environments. Join us to tackle complex challenges, turncutting-edgeresearch into deployed technology, and help shape the future of autonomous systems!

We are looking for a proactive,professional,and people-oriented Office Managerto become the welcoming face of our organization and help create a smooth,professionaland enjoyable workplace.

This is a varied role for someone who enjoys being at the center of things. You will combine front-office and reception responsibilities with office management, administration, facilities,coordination,and employee support.

You will be someone who naturally notices what needs to be done, takesownershipand makes things happen — whether that means welcoming an important visitor, organizing an office event, coordinatingsuppliersor making sure the office runs smoothly day to day.

Key Responsibilities:

• Welcome visitors, clients, and colleagues in a professional and friendly manner.
• Manage incoming calls, emails, and general enquiries.
• Take day-to-day ownership of the office and workplace environment.
• Coordinate office supplies, equipment,cateringand other workplace needs.
• Liaise with suppliers, contractors, and service providers.
• Coordinate maintenance, repairs, and facility-related matters.
• Ensure the office is organized, presentable, and well-functioned.
• Manage and coordinate all incoming deliveries and packages.

Technical Qualifications Required

• At least 3 years of experience in a similar role, such as management assistant, office manager, or secretary;
• Strong skills in planning, organizing, and communicating;
• Proactive, independent, and solution-oriented;
• You value structure but are also able to adapt flexibly.
• Good computer skills and familiarity with standard office tools.
• Fluent or strong English; Dutch is an advantage.
• Strong communicationand interpersonal skills.

Why JoinKRUSH Labs?

• This is an exceptional opportunity to bring your own daring concepts to life. What sets Helios Labs apart is our ability to bridge the gap between theoretical research and real-world application.
• Working alongside top talent brings yourexpertiseto a new height. Our Engineers are passionate researchers and PhD scientists who are driven to bring real impact.
• We build solutions for specific needs.We work to address existing hardware specific challenges of a client to ensure they receive practical, high-performance solutions.