Office Management & Facilities Intern

Medis Medical Imaging; Leiden; Hybrid; EUR 12,000 - 16,000; Part time

Benefits offered by this job

Hybrid work environment

Job summary

Medis Medical Imaging in Leiden is seeking an Office Management & Facilities Intern to support day-to-day office operations, facilities coordination, and event support.

You will work with the Office Manager and colleagues across departments, gaining hands-on experience in administration, logistics, and a welcoming workplace in a hybrid, international team. This role offers practical exposure to vendor coordination, internal communications, and event planning.

Qualifications

• Must be currently enrolled in an MBO or HBO programme in Office Management, Facility Management, Business Administration, Event Management or a related field.
• Strong written and verbal communication in English; Dutch is an advantage.
• Accurate, proactive and well organized; attention to detail.

Responsibilities

• Support office stock management and replenishment of supplies.
• Maintain office information, floor plans and seating arrangements.
• Coordinate facilities-related administration including invoices and requests.
• Help maintain welcoming shared office spaces and handle reception activities.
• Provide general admin support related to office and facilities matters.
• Assist with onboarding of new employees and facilities-related communications.
• Coordinate facilities-related initiatives and documentation.
• Assist with planning, coordination and logistics of internal and external events.

Skills

Communication skills

Microsoft Office

Education

Enrollment in MBO/HBO program in Office Management or related field

Job description

Who are we?

Medis Medical Imaging is driven by a bold ambition: to transform complex cardiovascular imaging into intuitive software that enables medical professionals to work smarter, faster, and with greater confidence. For over 30 years, Medis has pioneered advanced imaging tools, making them accessible to researchers and clinicians worldwide. Today, we build on this legacy with a forward-looking roadmap powered by AI innovation.

Working at Medis is both purposeful and inspiring. You'll be part of a fast-paced, innovation-led company with a global presence, rooted in a strong heritage and a pioneering spirit. Our culture is built by smart, hands-on people who take ownership and care deeply about their work and each other. We value connection, curiosity, and collaboration. We take pride in delivering technology that truly makes a difference.

About The Role

As our Office Management & Facilities Intern, you will help ensure the smooth day-to-day operation of our office in Leiden. You will provide practical and administrative support across office management, facilities, logistics and events. You will work closely with the Office Manager and other internal stakeholders to help maintain a safe, organised, and welcoming workplace environment.

This is a hands-on internship for someone who enjoys organising activities, coordinating practical arrangements and helping colleagues with day-to-day office and facilities matters. You will gain experience in office management, facilities administration and event support while working with different departments across the company.

Key Responsibilities

• Support office stock management, including the ordering and replenishment of supplies and consumables
• Maintain internal office information and displays and assist in updating floor plans and seating arrangements
• Coordinate facilities-related administration, including invoices, documentation and Facilities Portal requests
• Help maintain organised and welcoming shared office spaces and support the receipt and internal distribution of goods and packages
• Provide general administrative support related to office and facilities matters
• Support visitor management, reception-related activities and the onboarding of new employees, including facilities-related materials and welcome communication
• Assist with the coordination, communication and documentation of facilities-related initiatives
• Support the planning, coordination and logistics of internal and external events

Requirements

• Currently enrolled in an MBO or HBO programme in Office Management, Facility Management, Business Administration, Event Management or a related field
• Good written and verbal communication skills in English; Dutch is an advantage
• Accurate, proactive and well organised, with attention to detail
• A flexible attitude and a practical approach to solving problems
• Ability to work independently and as part of a team
• Comfortable using Microsoft Office
• Able to handle confidential information with discretion

Benefits

• A collaborative, international, and mission-driven team culture
• Mentorship and collaboration with an international, diverse, and multidisciplinary team
• Practical experience in office management, facilities coordination and event support
• A role where your impact is visible, valued and truly matters
• A hybrid working environment, balancing remote flexibility with in-person collaboration