Office & Management Assistant - The Netherlands

Maersk; Rotterdam; On-site; EUR 32,000 - 46,000; Full time

Job summary

Maersk is seeking an Office & Management Assistant to provide administrative and organizational support across leaders, teams, and visitors. You will coordinate calendars, travel, reporting, and office logistics to ensure smooth day-to-day operations.

The role requires strong multitasking, meticulous attention to detail, and excellent written and spoken English and Dutch. Proficiency in Microsoft Office is essential, and you will engage with multinational stakeholders.

Qualifications

• Experience in administration or executive support.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Fluent in Dutch and English.
• Proficient with Microsoft Office applications and collaboration tools.

Responsibilities

• Provide administrative and secretarial support to leaders and teams.
• Manage calendars, appointments, and meeting schedules.
• Coordinate travel arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Maintain records, files, and business documentation.
• Coordinate visitor management and meeting logistics.
• Support internal communications and office-related initiatives.
• Assist with planning meetings, workshops, and team events.
• Maintain administrative records and data.
• Prepare routine reports, summaries, and presentations.
• Support budget tracking and expense administration activities.
• Build relationships with internal stakeholders and external partners.

Skills

Multitasking

Attention to detail

Communication skills

Bilingual Dutch-English

Prioritization

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Office & Management AssistantThe Office & Management Assistant provides administrative and organizational support to leaders, teams, and visitors, ensuring the efficient day-to-day operation of business activities. The role is responsible for coordinating calendars, meetings, correspondence, travel arrangements, reporting, and general office administration.Key ResponsibilitiesProvide administrative and secretarial support to leaders and teams.Manage calendars, appointments, and meeting schedules.Coordinate travel arrangements.Prepare correspondence, presentations, reports, and meeting materials.Maintain records, files, and business documentation.Coordinate visitor management and meeting logistics.Act as a point of contact for general office administration activities.Support internal communications and office-related initiatives.Assist with the planning and coordination of meetings, workshops, and team events.Maintain and update administrative records and data.Prepare routine reports, summaries, and presentations.Support budget tracking and expense administration activities.Ensure accurate documentation and timely completion of administrative processes.Build effective working relationships with internal stakeholders and external partners.Provide professional support to visitors and colleagues.What We're Looking ForPrevious experience in administration, management assistance, executive assistance, office coordination, or a similar support role.Strong organizational and multitasking abilities.Excellent attention to detail and accuracy.Thrives in multinational stakeholder environment .Strong verbal and written communication skills.Ability to prioritize workload and manage competing demands.Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.Fluent in Dutch and English.As part of our pre-employment screening, we ask you to provide a VOG.Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [e-mail] .