Administrative & Office Operations Specialist

Maersk; Rotterdam; On-site; EUR 32,000 - 46,000; Full time

Job summary

Maersk is seeking an Office & Management Assistant to provide administrative and organizational support across leaders, teams, and visitors. You will coordinate calendars, travel, reporting, and office logistics to ensure smooth day-to-day operations.

The role requires strong multitasking, meticulous attention to detail, and excellent written and spoken English and Dutch. Proficiency in Microsoft Office is essential, and you will engage with multinational stakeholders.

Qualifications

• Experience in administration or executive support.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Fluent in Dutch and English.
• Proficient with Microsoft Office applications and collaboration tools.

Responsibilities

• Provide administrative and secretarial support to leaders and teams.
• Manage calendars, appointments, and meeting schedules.
• Coordinate travel arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Maintain records, files, and business documentation.
• Coordinate visitor management and meeting logistics.
• Support internal communications and office-related initiatives.
• Assist with planning meetings, workshops, and team events.
• Maintain administrative records and data.
• Prepare routine reports, summaries, and presentations.
• Support budget tracking and expense administration activities.
• Build relationships with internal stakeholders and external partners.

Skills

Multitasking

Attention to detail

Communication skills

Bilingual Dutch-English

Prioritization

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Maersk is seeking an Office & Management Assistant to provide administrative and organizational support across leaders, teams, and visitors. You will coordinate calendars, travel, reporting, and office logistics to ensure smooth day-to-day operations.

The role requires strong multitasking, meticulous attention to detail, and excellent written and spoken English and Dutch. Proficiency in Microsoft Office is essential, and you will engage with multinational stakeholders.