Office Coordinator

Osbit; Rotterdam; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Company pension

UK in-house training

Lunch provided daily

Myers-Briggs coaching

Annual summer party

Christmas walk & lunch

Job summary

Osbit Netherlands is seeking an Office Coordinator to ensure smooth day-to-day operations at the Rotterdam office. You will support office coordination, recruitment administration and people (HR) activities in a growing engineering-led environment.

The role requires a highly organised, proactive individual who enjoys supporting people and processes, maintaining a welcoming workspace, coordinating meetings, onboarding and ongoing HR tasks.

Qualifications

• Proven experience in office coordination.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication.
• Familiarity with HR practices and administrative processes.
• Proactive, solution-oriented mindset and team player.

Responsibilities

• Oversee office setup and facilities management.
• Coordinate recruitment-related administration and onboarding.
• Be the primary contact for office queries and issues.
• Support scheduling, reporting and HR administrative tasks.
• Maintain recruitment records and communications with candidates.

Skills

Office coordination

Organisational skills

Communication skills

HR processes

Team player

Job description

About this role

As our Office Coordinator, you will play a key role in supporting the smooth day-to-day operation of the Osbit NL office. You will help create and maintain an efficient, professional and welcoming workplace while providing essential support across office coordination, recruitment administration and people (HR) activities.
This is a hands-on coordination role suited to someone who is highly organised, proactive and enjoys supporting people and processes within a growing engineering-led organisation.

Your responsibilities

Office Setup and Coordination:

• Oversee the setup of our new office space, ensuring a welcoming and efficient environment, with support from Osbit Ltd people function.
• Coordinate office logistics, including supplies, equipment, and facilities management.
• Act as the primary point of contact for office-related queries and issues.

HR and Administration:

• Assist with People (HR) function, including onboarding new employees, maintaining personnel records, and facilitating training sessions.
• Ensure compliance with company policies and procedures.
• Support the management team with administrative tasks, such as scheduling meetings and preparing reports.
• Provide administrative support across the recruitment process, including arranging interviews, coordinating with candidates, and liaising with hiring managers.
• Maintain accurate recruitment records and ensure timely communication throughout the hiring process.
• Support onboarding activities to help ensure new starters are welcomed and set up effectively.

About you

• Open minded with a keen to learn attitude.
• Flexible and adaptable within a fast-paced environment.
• A solid team player with a holistic view.
• Strong problem-solving skills.
• Devoted to and continuously improving health and safety culture.

Your experience

• Proven experience in office coordination.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication abilities.
• Familiarity with HR practices and administrative processes.
• A proactive, solution-oriented approach and a team player mindset.

Further information

Successful applicants will be based at our Osbit Netherlands headquarters, in Rotterdam.

What we offer

It's really important to us that Osbit is a fun and supportive place to be. This is why we offer a range of benefits. In the Netherlands, these include:

• Company pension scheme.
• Opportunities to take part in UK inhouse training.
• Lunch and refreshments provided daily.
• Access to a UK Myers Briggs practitioner & counsellor, and tailored coaching.
• Annual summer party celebration and Christmas walk, lunch, and festivities.