Office Assistant

Digital Bricks; Amsterdam; Hybrid; EUR 28,000 - 36,000; Part time

Benefits offered by this job

Hybrid work flexibility

NS Business Card commute coverage

Starter kit with hardware/tools

M365 Copilot license access

Budget for certifications/training

International team across NL, DE, and/

Job summary

Digital Bricks in Amsterdam is seeking a proactive Junior Office Manager & Operations Coordinator to be the operational hub of the Amsterdam HQ. You will manage office operations, support executive leadership, assist growth marketing, and ensure smooth cross-location team workflows.

In this hybrid role (24 hours/week), you coordinate calendars, travel, onboarding, vendor relationships, and draft client materials.

Qualifications

• 2+ years in office/administration or similar role.
• Recent graduate or junior professional aiming at international tech environments.
• Excellent organizational skills, detail-oriented, ability to manage multiple priorities in remote/hybrid teams.
• Fluent written and verbal English; Dutch or German a plus.
• High proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).
• Proactive, reliable, and eager to learn with a sense of ownership.

Responsibilities

• Manage Amsterdam HQ daily operations and atmosphere.
• Coordinate office supplies, facilities, vendor relationships and logistics.
• Assist cross-border onboarding, culture initiatives, and internal activities.
• Maintain digital records, workflows, and documentation.
• Provide administrative support to management.
• Coordinate calendars and meetings across European time zones.
• Arrange travel, meeting prep, and action-item follow-ups.
• Draft and format client presentations, proposals, and official letters.

Skills

Organizational skills

Attention to detail

Multitasking across remote/hybridteams

English communication

Microsoft 365 proficiency

Proactive mindset

Tools

Microsoft 365

Canva

LinkedIn Page Admin

Email marketing platforms

Job description

At Digital Bricks, we help organisations understand, adopt, and scale artificial intelligence. As a specialist Microsoft AI partner, we guide businesses through their end-to-end AI transformations—spanning Microsoft 365 Copilot, custom AI agents, strategy, development, and governance.

We are currently a dynamic, fast-growing team of 25 people across Amsterdam, Germany, and key European locations, backed by the global Novature Group network. As we prepare for our next stage of international expansion, we are looking for a proactive, highly organised Junior Office Manager & Operations Coordinator to join our team in Amsterdam.

About the Role

Are you early in your career and excited about the future of Artificial Intelligence? This is a unique opportunity for someone looking for broad exposure across multiple functions of an internationally scaling tech consultancy.

As our Office Assistant, you will be the operational hub of Digital Bricks. Working within a close-knit, cross-border team with short, direct communication lines, you will manage our Amsterdam HQ office, support executive leadership, assist our growth marketing efforts, and keep team operations flowing smoothly across locations. This is a hands‑on, highly varied role combining office management, executive support, and cross-functional project coordination.

Key Responsibilities

Office Management & General Administration:

• Take ownership of the daily smooth running, atmosphere, and organization of our Amsterdam HQ.
• Coordinate office supplies, facilities, vendor relationships, and physical/digital office logistics.
• Assist with cross-border employee onboarding, culture initiatives, and internal team activities.
• Maintain organized digital records, operational documentation, and internal workflows.
• Provide day‑to‑day administrative support to the management team.
• Coordinate complex calendars, schedule internal/external meetings, and manage agendas across European time zones.
• Organize travel arrangements, meeting preparations, agenda tracking, and action‑item follow‑ups.
• Help draft and format client presentations, proposals, and official correspondence.

Marketing & Content Coordination:

• Assist with creating and scheduling LinkedIn posts, newsletters, and marketing updates across our European markets.
• Repurpose existing Microsoft materials, AI announcements, and case studies into engaging content.
• Help turn technical AI concepts into accessible marketing collateral.
• Support the preparation of sales decks, brochures, and promotional materials.

What We Are Looking For

Must-Haves:

• 2+ years working in an office, administration, social media junior or similar role
• Recent graduate or junior professional looking to launch their career in an international tech environment.
• Exceptional organizational capabilities, sharp attention to detail, and the ability to manage multiple priorities across remote/hybrid teams.
• Excellent written and verbal communication skills in English (Dutch or German is a plus).
• High proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).
• Highly resourceful, proactive, and eager to learn—we value initiative, ownership, and reliability above extensive professional experience.

Nice-to-Haves:

• Familiarity or hands‑on experience using generative AI tools (e.g., ChatGPT, Gemini, Microsoft Copilot) to augment your daily workflow and productivity.
• A genuine interest in AI, Microsoft technology, and digital innovation.
• Experience with design or marketing tools such as Canva, LinkedIn Page Admin, or email marketing platforms.

What We Offer

• Part‑time role (24 hours per week) with hybrid working flexibility. Tuesday is our mandatory in‑office team day for alignment and our weekly company lunch!
• Full coverage for your commute, team events, and client meetings via an NS Business Card.
• Starter kit with all the hardware, devices, and digital tools needed to get you up and running seamlessly.
• Direct access to the latest Microsoft AI capabilities, demo environments, and your own M365 Copilot license.
• Dedicated budget for professional certifications, Microsoft training, and industry conferences to accelerate your development.
• Work alongside a close‑knit, international team across NL, DE, and Europe, backed by the wider Novature Group network.
• Join an inclusive team environment with regular team outings, virtual catch‑ups, and social events.