Interim Secretary RSM Department of the Dean

Erasmus Universiteit Rotterdam; Rotterdam; Hybrid; EUR 39,000 - 52,000; Full time

Benefits offered by this job

Work from home option

41 days paid leave

8% holiday pay

8.3% end-of-year bonus

Discount on campus sports centre

Expat-ruling eligibility

Dual Career Programme

Job summary

Erasmus University Rotterdam (EUR) is seeking an organised secretary to provide professional administrative and secretarial support to the Dean's Office and the RSM Faculty Council. The role combines 0.6 FTE for the Dean's Office and 0.2 FTE for the Faculty Council, with responsibilities spanning diary management, correspondence, minute-taking, and event support.

You will work in a multicultural environment, using Microsoft 365 tools, and may work from home in consultation with your manager.

Qualifications

• Experience in secretarial/administrative support or executive assistant roles.
• Excellent written and verbal English communication; Dutch a plus.

Responsibilities

• Provide full secretarial support to the Dean's Office and two other secretaries.
• Manage and respond to emails in shared mailboxes and coordinate meetings and complex agendas.
• Draft, edit and format correspondence, letters, presentations, and documents.
• Arrange travel and logistics; prepare meeting minutes in Dutch and English.
• Act as first point of contact for visitors; support events and back-up colleagues.
• Support Faculty Council activities: coordinate meetings, agendas, and minutes; publish documents on the RSM website.

Skills

Organisational skills

Communication

Time management

Discretion

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Proactive and highly organised, you provide administrative and secretarial support to both the Dean's Office Opens external and the RSM Faculty Council Opens external . In this role, you report to the Dean's Office facilities and services manager and you work closely with a wide range of internal stakeholders from across the school. .

As RSM secretary in the Department of the Dean, you provide professional administrative and secretarial support to the Dean ‘s Office as well as to the RSM Faculty Council.

Your Dean's Office responsibilities (approximately 0.6 FTE):

• Provide full secretarial support to the Dean's Office together with two other secretaries.
• Manage and respond to emails within shared departmental mailboxes to ensure timely follow-up and appropriate action.
• Coordinate meetings, appointments and complex agendas for stakeholders while taking priorities and preferences of the attendees into account.
• Draft, edit and format correspondence, letters, presentations, declarations and other documents.
• Arrange travel and logistics as required.
• Prepare and distribute meeting minutes, including meetings conducted in both Dutch and English.
• Act as a first point of contact for visitors and internal stakeholders.
• Support the organisation of business and social events.
• Provide back-up support to colleagues within the secretarial team.
• Perform ad-hoc administrative and operational support as required.

Your Faculty Council responsibilities (approximately 0.2 FTE):

• Facilitate and support Faculty Council officers and members in carrying out their duties.
• Coordinate meeting schedules, room bookings and logistics.
• Prepare and distribute meeting agendas and supporting documentation.
• Draft and edit meeting minutes of Faculty Council meetings and, where required, subcommittee meetings.
• Distribute meeting minutes and documentation for review and approval.
• Organise annual Faculty Council training sessions.
• Edit and distribute as needed Faculty Council documentation.
• Format official letters and communications issued by the Faculty Council.
• Ensure agendas, meeting minutes and other official Faculty Council documents are published on the appropriate page on the RSM website.
• Provide additional administrative support related to the Faculty Council activities.

Job requirements

What we require from you:

• EUR/RSM employee or eligible to work within the university environment.
• Experience working in an international and multicultural environment.
• Experience working in a secretarial, administrative support, executive assistant, or similar role.
• Excellent written and verbal communication skills in English. Some command of Dutch is preferred.
• Strong proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and PowerPoint.

What competencies you offer us:

As a successful candidate for this role you are:

• Service-oriented, professional, reliable and approachable.
• Highly organised and you pay excellent attention to detail.
• Able to prioritise effectively and manage competing deadlines.
• Comfortable working with multiple stakeholders and handling confidential information with discretion.
• A strong team player who contributes positively to shared workflows and collective responsibilities.
• Flexible and can adapt quickly to changing priorities.
• Skilled in minute-taking and in producing accurate written records.
• Proactive, solution-oriented and responsive.
• Capable of working independently while maintaining excellent communication with colleagues.
• Experienced in managing multiple tasks simultaneously while maintaining accuracy and quality.

Your start date for this position is 1 December 2026 and you will be based at [class.26087] at Rotterdam School of Management, Erasmus University (RSM) Opens external . This position is for 0.6 FTE - 0.8 FTE. The salary is dependent on your experience and knowledge and it ranges from a minimum of € 3,537 to a maximum of € 4,673 gross per month, Scale 8 based on fulltime employment (38 hours), in accordance with the CAO-NU.

We can offer you this contract for an initial period of six (6) months. The initial contract can be converted into an employment contract for an indefinite period if suitability is proven and if continued in the same position, if (financial and/or organisational) circumstances remain the same.

Everything else we offer you; you can find below!

- Everything you need for a good work-life balance : the option to work from home in consultation with your manager, 41 days of paid leave with a 40 hour contract, 8% holiday pay and an 8.3% end-of-year bonus, and a significant discount on a subscription for our on-campus sports centre Opens external !

- Moving to the Netherlands for your job with EUR? Then you may be eligible for the Expat-ruling if you meet the requirements of the Belastingdienst (Dutch tax agency), and with our Dual Career Programme we will also help your partner find the right job for them.

Employer

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 4.100 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way - Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl .

Faculty / Institute / Central service

Rotterdam School of Management, Erasmus University (RSM) is one of Europe’s top-ranked business schools. RSM provides ground-breaking research and education furthering excellence in all aspects of management and is based in the international port city of Rotterdam – a vital nexus of business, logistics and trade. RSM’s primary focus is on developing business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. Our first-class range of bachelor, master, MBA, PhD and executive programmes encourage them to become critical, creative, caring and collaborative thinkers and doers.

RSM is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities, and nationalities.

For more information about the role, please contact the Dean's Office facilities and services manager by email at [e-mail] .