Human Resources and Finance Assistant, QED EU-Delft, Netherlands

QED Technologies International LLC; Delft; Hybrid; EUR 37,000 - 47,000; Part time

Benefits offered by this job

Hybrid working (1–2 days from home)

Job summary

QED Technologies Europe seeks a Human Resources & Finance Assistant to join an international Delft team. The role covers administrative processing across HR, finance, sales and service data, supporting daily operations in a high-tech metrology environment.

Ideal candidates have MBO4/HBO level education and experience with ERP/CRM and MS Office. Dutch and English fluency is required; hybrid work with 1–2 days from home is offered.

Qualifications

• MBO4/HBO level education or equivalent.
• Experience with HR and/or finance administrative processes is a plus.
• Proficiency with ERP/CRM and MS Office tools (Excel, Word).
• Good Dutch and English communication skills, written and spoken.

Responsibilities

• Support sales, operations, finance, and HR through accurate administrative processing.
• Process contracts, orders, and customer data in CRM/ERP systems.
• Check and process invoices and prepare sales invoices.
• Monitor payment statuses with the Finance Manager.
• Handle contracts, absence registrations, and HR admin tasks.
• Prepare standard reports and provide status updates.

Skills

Dutch language

English language

ERP systems

CRM systems

Excel

Word

Finance administration

HR processes

Education

MBO4 / HBO level

Tools

ERP software

CRM software

Microsoft Office

Job description

Human Resources & Finance Assistant

Location: Delft, Netherlands

Hours per week: 32-40

Education level: MBO4/HBO

At QED Technologies Europe, you will support the HR and Finance function by ensuring accurate and structured administrative processing of sales, service, HR, and financial data. Within our international team in Delft – responsible for the development, production, sales, and service of high-precision metrology systems – you play an essential role in keeping daily operations running smoothly and correctly.

This position requires that the individual be permanently authorized to work in Delft, Netherlands and will not require employer sponsorship, now or in the future. Please only apply if you have permanent work authorization to work in Delft, Netherlands.

What you will do

In this role, you are responsible for supporting sales, operations, finance, and HR activities through accurate administrative processing.

Your key responsibilities:

• Process sales and service contracts, orders, and customer data in CRM and ERP systems
• Check and process incoming invoices and prepare and send sales invoices
• Monitor payment statuses in coordination with the Finance Manager
• Handle administrative HR tasks, including contracts and absence registration
• Prepare standard reports and provide status updates when required
• Act as a point of contact for document status in sales processes and communicate progress to internal stakeholders and, where applicable, customers

What we offer

At QED Technologies Europe, you will join an international, high-tech environment where precision, collaboration, and ownership are key. You will work closely with experienced colleagues and have the opportunity to develop your skills in both HR and finance administration.

Your benefits include:

• Competitive salary of €3,300 – €4,200 gross per month (depending on experience)
• Market-competitive bonus scheme
• 27 vacation days + 13 ADV days (based on a 40-hour workweek)
• Pension scheme and attractive secondary employment benefits in accordance with the Metalektro Collective Labour Agreement (CAO Metalektro)
• Flexible working hours (e.g. 7:30–16:00 or 9:00–17:30)
• Hybrid working (1–2 days working from home)
• Opportunities for personal development and career growth within an international organisation

What you bring

You are a structured and accurate professional who enjoys administrative work and supporting finance and HR processes. You work independently, are service-oriented, and communicate clearly with colleagues and external stakeholders.

Your profile includes:

• MBO4 / HBO working and thinking level, preferably in finance or administration
• Experience with administrative processes (HR and/or finance is a plus)
• Good skills in ERP, CRM, Excel, Word, or similar systems
• Accurate, structured, and detail-oriented way of working
• Proactive and customer-oriented communication style
• Good command of Dutch and English, both written and spoken

About QED Technologies Europe

QED Technologies Europe develops high-end optical metrology instruments used globally in satellites, telescopes, medical imaging devices, and semiconductor manufacturing. Founded as Dutch United Instruments, we became part of QED Technologies in 2025, strengthening our international position while maintaining our collaborative, hands‑on culture.

From our office in Delft, we work with a team of around 25 colleagues on the development, production, sales, and service of advanced metrology systems. We combine the agility of a small organisation with the reach of a global technology leader.