HR Specialist

Oniverse; Amsterdam; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Travel expense reimbursement

Laptop and phone

Employee discount

Career development opportunities

Job summary

Oniverse Group, headquartered in Verona, is expanding its HR team and seeking an HR Specialist in Amsterdam to support store staff onboarding, changes and offboarding, and payroll processing. You will work with District Managers in Belgium and Italy to ensure smooth HR operations while maintaining systems like Cobra and SAP SuccessFactors.

You will also assist with recruitment, training coordination, and payroll reporting, ensuring timely headcount and personnel cost updates for monthly closing.

Qualifications

• Preferably has initial work experience in a similar role.
• Previous experience in retail is helpful but not required.
• Speaks and writes fluent English and preferably Dutch.
• Knowledge of Cobra HRM & Payroll is a plus.
• Has strong adaptability and a team-oriented approach.
• Comfortable to work in Amsterdam.
• Is occasionally available for short business trips domestically and abroad.

Responsibilities

• Managing the full administrative process related to onboarding, internal changes, and offboarding for store staff, including drafting new employment contracts and amendment letters.
• Keeping the personnel system (SAP SuccessFactors) and payroll software (Cobra) up to date.
• Managing and optimizing store time registration and conducting monthly checks in preparation for payroll processing.
• Acting as the point of contact for external advisors such as payroll consultants and expat tax services.
• Serving as the contact person for District Managers and stores regarding various HR-related matters, particularly monthly payroll and personnel administration.
• Supporting the recruitment process for store positions, including drafting and publishing vacancy postings, screening applications, coordinating interviews, and maintaining contact with candidates.
• Assisting with onboarding activities for new employees to ensure a smooth integration into the organization.
• Supporting the organization and coordination of training sessions and development initiatives for store staff and managers.
• Monitoring training participation and maintaining training records within the HR systems.
• Performing additional administrative tasks to support the stores.
• Supporting the Finance department with the annual closing process by providing necessary reports on headcount, personnel costs, etc.
• Supporting the HR department in various HR-related projects and employee engagement initiatives.

Skills

Fluent English

Dutch (preferable)

Adaptability

Team-oriented

Tools

MS Office & Outlook

Cobra HRM & Payroll

Job description

The Oniverse Group, headquartered in Verona, is a fashion company founded in 1987 and consists of the brands Calzedonia, Intimissimi, Falconeri, Atelier Emé, and Signorvino. For more than thirty years, we have worked together to ensure consistent organizational growth, thereby strengthening our position in the global fashion market. We now operate 4,900 stores in 57 countries worldwide.

Since 2018, we have also been active in the Netherlands, regularly opening new stores for both Intimissimi and Calzedonia. We currently operate 40 stores in the Netherlands, with many new openings planned for the future.

HR Specialist

RESPONSIBILITIES

The organization in the Netherlands is currently experiencing strong growth. We open many new stores each year, meaning the scope of activities will continue to expand.

The HR department is a small and close-knit team, offering plenty of room for individual input. You will work closely with District Managers and our colleagues in Belgium and Italy. In this role, together with the HR Specialist, you will be responsible for:

• Managing the full administrative process related to onboarding, internal changes, and offboarding for store staff, including drafting new employment contracts and amendment letters;
• Keeping the personnel system (SAP SuccessFactors) and payroll software (Cobra) up to date;
• Managing and optimizing store time registration and conducting monthly checks in preparation for payroll processing;
• Acting as the point of contact for external advisors such as payroll consultants and expat tax services;
• Serving as the contact person for District Managers and stores regarding various HR-related matters, particularly monthly payroll and personnel administration;
• Supporting the recruitment process for store positions, including drafting and publishing vacancy postings, screening applications, coordinating interviews, and maintaining contact with candidates;
• Assisting with onboarding activities for new employees to ensure a smooth integration into the organization;
• Supporting the organization and coordination of training sessions and development initiatives for store staff and managers;
• Monitoring training participation and maintaining training records within the HR systems;
• Performing additional administrative tasks to support the stores;
• Supporting the Finance department with the annual closing process by providing necessary reports on headcount, personnel costs, etc.;
• Supporting the HR department in various HR-related projects and employee engagement initiatives.

As the organization continues to grow rapidly, the responsibilities listed above are not exhaustive. We are looking for someone who enjoys and thrives on growing together with us.

OUR IDEAL CANDIDATE...

• Preferably has initial work experience in a similar role;
• Previous experience in retail is helpful but not required;
• Speaks and writes fluent English and preferably Dutch ;
• Has knowledge of MS Office and Outlook;
• Knowledge of Cobra HRM & Payroll is a plus;
• Has strong adaptability and a team-oriented approach;
• Comfortable to work in Amsterdam;
• Is occasionally available for short business trips domestically and abroad.

Are you excited to start working with us as an HR Specialist in a growing retail organization? Then we would love to hear from you!

• We offer a competitive salary in line with the market and reimbursement of travel expenses.
• You will receive a company laptop and phone, including subscriptions.
• Enthusiastic about our products? Perfect! You will also receive a 30% employee discount on all brands of the Oniverse Group worldwide: Calzedonia, Intimissimi, Tezenis, Falconeri, Signorvino, Atelier Eme & Outlets.

At Oniverse Group, we place great value on career and personal development, meaning you will have opportunities to continue developing yourself throughout your career. We are always interested in your dreams and ambitions—who knows, we might achieve them together!