Group Meetings & Events Architect

Hotelprofessionals - MOXY Utrecht; Utrecht; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Training and development

Social activities

Employee hotel rates

Travel allowance

And more

Job summary

Moxy Utrecht, part of Hotel Co 51, is seeking a proactive Group Meeting & Event Planner. You will be the primary contact between guests, the Event Booking Center, and hotel operations to flawlessly execute group meetings, events, and catering.

Responsibilities include coordinating bookings, rooming lists, deposits, invoicing, and post‑event follow‑up. You will work with front office, F&B, and other departments to deliver seamless guest experiences.

Qualifications

• Strong communication and interpersonal skills.
• Experience in group meetings & events planning is highly desirable.
• Minimum 1 year in a similar events role preferred.
• Familiarity with Marriott Bonvoy points tools is an advantage.

Responsibilities

• Take over group and meeting bookings from the EBC once contracts are signed and serve as the main operational contact for group organizers before, during, and after the event.
• Prepare and manage detailed rooming lists and event documentation.
• Coordinate all operational preparations, including guest deposits, invoicing, cut‑off dates, and special requirements.
• Liaise with all hotel departments to ensure all aspects of the event are prepared and executed to standard.
• Order or arrange rental of meeting equipment as required.
• Oversee GXP and the Guest Planning Screen, ensuring all reservation details are up to date.
• Perform reservation accuracy checks and maintain booking data integrity.

Skills

Strong communication

Guest service orientation

Team coordination

Fast learner

Event planning

Tools

Opera Sales & Catering

SFA

Microsoft Office

Symphony

Job description

Moxy Utrecht, part of Hotel Co 51, is seeking a proactive Group Meeting & Event Planner. You will be the primary contact between guests, the Event Booking Center, and hotel operations to flawlessly execute group meetings, events, and catering.

Responsibilities include coordinating bookings, rooming lists, deposits, invoicing, and post‑event follow‑up. You will work with front office, F&B, and other departments to deliver seamless guest experiences.