Fleet Coordinator

BYD Europe; Hoofddorp; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Pension plan

25 holidays + option to purchase 5

Commuting allowance

Team building events

Opportunity to contribute to zero-em/д

European transition to Zero Emissions

Job summary

BYD Europe BV in Hoofddorp, Netherlands seeks a Fleet Coordinator to oversee the BYD vehicle fleet, including maintenance, registrations, compliance, and daily operations. The role focuses on ensuring vehicle safety, efficiency, and cost control while supporting employees with vehicle needs.

The ideal candidate brings proven fleet management experience, fluency in English, and a valid Dutch driving license.

Qualifications

• Proven experience in fleet management or vehicle operations.
• Fluent in English; Dutch or Chinese language skills are a plus.
• Valid driving license (Dutch Rijbewijs B or higher).
• Strong organizational skills with cost awareness and attention to detail.
• Proactive attitude and ability to collaborate across teams.

Responsibilities

• Vehicle Registration & Compliance Management: handle RDW registration, BPM tax, insurance, tolls, fines, APK/MOT, file and contract management, and Shell card administration.
• Employee Vehicle Management: configure, assign, and replace company cars and manage daily usage.
• Pool Car Operations Management: schedule, allocate, handover, inspect returns, monitor charging and availability.
• Full Vehicle Lifecycle Management: cover new/used vehicle reception, sales assessment, deregistration, incident reporting, and repair coordination.
• Reporting & Cost Management: track fuel, maintenance, tolls, mileage, age of vehicles; provide monthly data to management.
• Emergency & Incident Response: provide immediate support in accidents or urgent situations.
• Other Tasks: perform additional duties as assigned.

Skills

Fleet management

Vehicle operations

English fluency

Other language a plus

MS Excel

Tools

Microsoft Office

Job description

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.

About General Manager Office (EU)

We are in charge of the office maintenance, administration and daily operation of our office in Netherlands, providing guidance and support to our branch offices all over Europe. With the fast growing of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

• The Fleet Coordinator is responsible for inspection, registration, and operational management (Maintenance & repairs, access control, and availability planning) of the BYD fleet vehicles.


• Fleet Coordinator will serve as the primary contact concerning the vehicle fleet and operations. Fleet Coordinator will need to ensure the BYD vehicle is safe to have on the road.

Main duties and responsibilities:

• Vehicle Registration & Compliance Management: Responsible for RDW vehicle registration, BPM tax declaration, insurance management, Toll system entry, traffic fine processing, APK/MOT annual inspection coordination, vehicle file and contract management, and Shell fuel card administration, ensuring full-lifecycle compliance.


• Employee Vehicle Management: Responsible for the configuration, assignment, replacement coordination, and daily usage management of company cars for employees.


• Pool Car Operations Management: Responsible for Pool Car scheduling, allocation and handover, return inspection, charging follow-up, and availability monitoring to ensure efficient operation of business vehicles.


• Full Vehicle Lifecycle Management: Covers new vehicle reception and registration, used vehicle sales assessment, vehicle decommissioning and deregistration, accident and damage reporting, and repair coordination;


• Reporting & Cost Management: Prepares cost reports, tracks fuel, maintenance, and toll expenses, analyzes mileage utilization and vehicle age, maintains the fleet database, and provides monthly reports and data support to management.


• Emergency & Incident Response: Provides immediate support in the event of traffic accidents or urgent situations.


• Other Tasks: Performs other duties assigned by the manager.

Profile:

• Proven experience in fleet management, vehicle operations, or a similar role, with a good understanding of fleet processes and administration.


• Fluent in spoken and written English; additionally, Chinese or Dutch language is a plus.


• Valid driving license (Dutch Rijbewijs B or higher) with confident driving skills.


• Strong organizational skills, cost awareness and attention to detail.


• Proactive attitude, good cross-team collaboration and ability to handle multiple tasks.


• Good working knowledge of Microsoft Office, especially Excel (data tracking and reporting).

We offer:

• Performance and experience-based competitive remuneration, pension plan;


• 25 holidays + option to purchase 5 extra holidays;


• Commuting allowance;


• Department & company-wide teambuilding events;


• An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.