Fellowship Program Operations Assistant

Qabird; Den Haag; Hybrid; EUR 30,634 - 41,972; Part time

Job summary

Van Leer Foundation in The Hague, NL, seeks a Temporary Administrative Assistant to support the Fellowship Programme and its Director. The role includes coordinating retreats, study visits, and meetings, plus handling information management and expense documentation.

4 days a week, hybrid in-office presence in The Hague. Candidate should have 3+ years of admin experience, excellent English, and strong organizational skills.

Qualifications

• 3+ years of experience in administration, operations, hospitality, event management, or a similar role.
• Highly structured, organized, and detail-oriented, with strong follow-through and ability to manage multiple priorities.
• Strong interpersonal skills and a service-oriented mindset, with an interest in community building.
• Fast learner, creative, and able to contribute ideas while adapting to a dynamic environment.
• Experience working with diverse stakeholders across cultures, sectors, and professional backgrounds. Previous experience working with leaders is an advantage.
• Excellent English communication skills; additional languages are an advantage.
• Comfortable with digital collaboration tools and information management systems.

Responsibilities

• Support to the Fellowship Programme: Coordinate logistics for retreats and study visits, liaise with venues, and manage on-site hospitality.
• Scheduling and coordination: Organize meetings, interviews, cohort sessions, and meetings with mentors and stakeholders.
• Information management: Maintain systems for fellowship information and records in Teams.
• Activity tracking: Maintain the fellowship activity tracker and assist with milestones.
• Operational support: Process invoices, claims, and expense documentation.
• Management support to the Director People & Culture: Maintain agenda and travel itineraries; assist with claims.
• Administrative support to the Communications Team: Assist with events, shipping and logistics.
• General administration: Team support and backup during holidays.

Skills

Excellent English

Interpersonal skills

Organized

Stakeholder management

Fast learner

Digital tools

Tools

Teams

Job description

Van Leer Foundation in The Hague, NL, seeks a Temporary Administrative Assistant to support the Fellowship Programme and its Director. The role includes coordinating retreats, study visits, and meetings, plus handling information management and expense documentation.

4 days a week, hybrid in-office presence in The Hague. Candidate should have 3+ years of admin experience, excellent English, and strong organizational skills.