Executive Scheduling & Travel Coordinator - Remote

Russell Tobin; Noord-Holland; On-site; EUR 34,000 - 52,000; Full time

Job summary

Russell Tobin is seeking an Administrative Scheduling Coordinator/Executive Assistant in the Netherlands. The role is remote with overlap to US hours and requires working CET 12:00–20:00.

It is a long-term contract, 40 hours per week, supporting executives with calendar, travel and expense management. Ideal candidates will have 3–6 years of admin and executive support experience, strong calendar coordination, and the ability to handle cross-functional scheduling.

Qualifications

• 3–6 years of Administrative/Executive support experience.
• Experience supporting executives with calendar, travel and expense management.
• Ability to manage complex schedules and cross-functional coordination.

Responsibilities

• Maintain and audit executive calendars, ensuring meetings have correct context, links, and color coding.
• Plan and coordinate travel arrangements, with approvals and cost control.
• Coordinate meetings (internal and external), including logistics and attendee management.
• Track and report expenses, verify receipts, and enforce budget guidelines.
• Support overall executive administration to enable efficient operations.

Skills

Administrative experience

Executive support

Calendar management

Travel coordination

Expense management

Communication

Job description

Russell Tobin is seeking an Administrative Scheduling Coordinator/Executive Assistant in the Netherlands. The role is remote with overlap to US hours and requires working CET 12:00–20:00.

It is a long-term contract, 40 hours per week, supporting executives with calendar, travel and expense management. Ideal candidates will have 3–6 years of admin and executive support experience, strong calendar coordination, and the ability to handle cross-functional scheduling.