Executive Assistant

OEG Energy Group; Den Helder; On-site; EUR 30,000 - 45,000; Full time

Job summary

OEG Energy Group in Den Helder, The Netherlands, seeks an experienced Executive Assistant to support the Subsea Services Director.

You will manage complex diaries, arrange meetings, coordinate travel, and handle confidential business matters with discretion.The role also provides support to the Commercial Director and Finance Director, coordinates action tracking, prepares reports, budgets, and helps drive continuous improvement of administrative processes within an international, matrix

Qualifications

• Experience as an Executive Assistant or similar senior admin support role.
• Strong diary management, travel booking and meeting coordination.
• Excellent written and verbal communication in English and Dutch.
• Ability to handle confidential information with discretion.
• Experience in international or matrix organisations is advantageous.
• Proven ability to manage multiple priorities and deadlines.

Responsibilities

• Manage complex diaries and scheduling for senior executives.
• Prepare agendas, minutes, reports and correspondence.
• Coordinate domestic and international travel and itineraries.
• Act as contact point for internal and external stakeholders.
• Coordinate leadership and board meetings and company events.
• Maintain confidential records and ensure discretion.
• Support reports, budgets and other business documentation.
• Track actions and deadlines with accountability.

Skills

Diary management

Executive support

Communication skills

Organisational skills

Discretion

Education

MBO+/HBO level in Business Administration or related

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

OEG Job Advert - Executive Assistant

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Den Helder, The Netherlands.

Core Purpose

• Provide high-level administrative and organisational support to the Subsea Services Director, ensuring the effective coordination of schedules, communications, meetings, travel arrangements and confidential business matters.
• Proactively manage and follow up on agreed actions and deadlines, helping to ensure priorities are progressed effectively and on time.
• Provide additional support to the Commercial Director and Finance Director as required, including coordinating follow-up actions arising from the Divisional Management Team.

Key Responsibilities and Accountabilities

• Manage complex diaries, appointments and meeting schedules for senior executives, ensuring effective coordination and prioritisation of commitments.
• Prepare and coordinate agendas, presentations, reports, meeting minutes and professional correspondence.
• Coordinate domestic and international travel arrangements, including accommodation, itineraries and associated logistics.
• Act as a key point of contact for internal and external stakeholders, ensuring professional and effective communication.
• Coordinate and organise leadership and board meetings, as well as company events, ensuring all arrangements are managed effectively.
• Maintain confidential records and sensitive information, always ensuring the highest level of discretion and professionalism.
• Maintain strict confidentiality and exercise discretion when handling sensitive commercial, employee and financial information, ensuring it is shared only with authorised individuals and in accordance with company policies.
• Support the preparation and coordination of reports, budgets and other key business documentation.
• Track agreed actions and deadlines, providing timely follow-up with action owners to support effective completion and accountability.
• Coordinate Sustainability and KPI reporting on a temporary basis, ensuring effective management and continuity until responsibility is transitioned to the appropriate owner.
• Support the continuous improvement of administrative processes and systems, identifying opportunities to enhance efficiency and effectiveness.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and Experience

• Previous experience in an Executive Assistant, Personal Assistant or similar senior administrative support role.
• Strong knowledge of office administration, diary management, meeting coordination and travel booking processes.
• Excellent organisational and time management skills, with the ability to effectively prioritise multiple tasks and deadlines.
• Strong written and verbal communication skills, with the ability to communicate professionally and effectively with a range of stakeholders.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to handle sensitive and confidential information with a high level of discretion and professionalism.
• Proven experience providing high-level administrative and organisational support to senior management or executive teams.
• Experience working within an international or matrix organisation would be advantageous.
• Excellent command of both Dutch and English, with strong written and verbal communication skills in both languages.

Qualifications

• MBO+/HBO level, with a relevant qualification in Business Administration, Office Management, Secretarial Support or a related discipline, or equivalent practical experience.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.