Executive Assistant

unstudio; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Friday Afternoon Drinks

Lease a Bike plan

Flex Sports allowance

OpenUp app access

30 annual holidays

Job summary

UNS, an Amsterdam-based architectural design studio with global offices, seeks an Executive Assistant to support two Partners/Senior Architects. You will manage calendars, information flows, travel, meetings, and related preparations, while arranging lectures and workshops.

Fluency in English and Dutch is required, with five years in a similar role in an international setting. You will be integral to a discreet, proactive team, coordinating internal and external project teams and ensuring

Qualifications

• Bachelor’s or Master’s degree in a relevant field.
• Minimum 5 years in a similar role in an international/creative environment.
• Fluent in English and Dutch.
• Proficient in MS Office.

Responsibilities

• Support 2 Partners/Senior Architects with daily schedules and information flows.
• Plan, coordinate and follow up on meetings and business trips.
• Manage complex agendas and act as first point of contact.
• Arrange lectures, presentations, and workshops.
• Keep track of time registrations and declarations; provide proactive business-process support.

Skills

Communication

Organizational skills

Interpersonal skills

Discretion

English & Dutch fluency

Education

Bachelor’s degree

Master’s degree

Tools

MS Office

Job description

UNS (founded in 1988) is an international, Amsterdam-based architectural design studio with offices in Amsterdam, Shanghai, Hong Kong, Dubai and Frankfurt specializing in architecture, urban development and infrastructural projects.

To ensure UNS’ continuous growth and to make use of all knowledge developed within our global offices we are looking for an Executive Assistant.

In this challenging position you will support 2 Partners/Senior Architects in the broadest sense of the word. You arrange all information flows, handle them if possible independently and set things in motion; you show great involvement, you know how to organise the day as efficiently as possible, you plan, coordinate and ensure adequate follow-ups; you are often the first point of contact; you manage their complex agendas and you are a sparring partner; you always set the right priorities and you plan, organise and frequently book business trips and internal and external project team meetings.

In addition, you arrange lectures, presentations and workshops. You are responsible for keeping track of time and take care of the declarations and hour registration. Due to your involvement and knowledge of the business processes, you can anticipate on actions to be taken and offer proactive support.

Function Profile:

The ideal candidate is professional and honest with an open, no-nonsense attitude. You function independently, you have a helicopter view, and you switch quickly; you are flexible and accurate in your work and foresee the consequences of your actions; you are a discreet and intelligent team player that people feel comfortable with; you are both a doer and a thinker with excellent social, communication and organisational skills.

• A Bachelor’s/Master’s degree

• Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment

• Excellent communication, organizational and interpersonal skills

• Resilient, highly adaptable to changing priorities ongoing

• Fluent in both English and Dutch, this is a must

• Proficient in MS office

What we offer:

• Great company with state-of-the-art products

• Great team: you will be closely working with 1 Personal Assistant and 3 Executive Assistants

• Play an important role for different teams within the organization

• Inspiring work environment

• The location: City Centre Amsterdam

• 30 annual holidays (based on fulltime 1 year contract)
• Starting date: January 2027

For more information about the role please contact Marjolein ‘t Jong: [e-mail]

When you work at UNS:

• You are part of a creative, fresh, professional and academic working environment

• The city centre of Amsterdam is on your doorstep: one of the world's most beautiful cities

• You work in an international team that is highly ambitious, collegial and social

• Friday Afternoon Drinks are always waiting for you
• Our UNS bike plan with Lease a Bike makes it easier to get on two wheels
• With Flex Sports, UNS contributes €10 per month towards your sports membership or fitness activities
• With the UNS OpenUp app, you can access 1:1 sessions with certified psychologists and lifestyle experts, as well as masterclasses, mindfulness sessions and practical self-help resources
• You have 30 annual holidays, with a holiday allowance in addition to your annual salary