Executive Assistant

Desert Ant Labs; Amsterdam; On-site; EUR 28,000 - 52,000; Part time

Job summary

Desert Ant Labs is seeking a part-time executive assistant in Amsterdam to support the leadership team with calendars, travel, events, hiring, and operations. The role is 28-32 hours per week, with 3-4 days in the Amsterdam office, offering flexibility as the company operates at a high pace across time zones.

You will triage leadership requests, manage expenses, assist with hiring, coordinate with service providers, and organize weekly/monthly cadences with clear communication and

Qualifications

• You have experience supporting executive teams in fast-paced startups.
• You communicate clearly in English, in writing and speech.
• You can work 3–4 days in the Amsterdam office and flex hours as needed.
• You handle confidential information with care.

Responsibilities

• Triage incoming items for the leadership team, handling what you can and flagging urgent items.
• Handle expenses and basic financial administration.
• Assist with hiring: schedule interviews, inform candidates, keep processes moving.
• Collaborate with vendors, advisors, and service providers.
• Organize and support weekly and monthly cadence: agendas, notes, follow-ups, reports.
• Coordinate between all company parts and share context on projects and priorities.

Skills

Calendar management

Travel planning

Hiring coordination

Executive support

English writing

Confidentiality

Job description

Help our executive team streamline and scale our organization and work.

• Work with our leadership team on calendars, travel, events, hiring, and ops, and organize our team's weekly and monthly cadence.


• You're comfortable in hyperspeed environments, and you're quick to try new tools and automate what repeats.


• 28-32 hours a week, 3-4 days in our Amsterdam office.

Location Amsterdam

Type Part time

About Desert Ant Labs

About the role

You get a front-row seat at a fast-growing startup, with an experienced leadership team, super smart and driven colleagues, and the investors, partners, and candidates we work with. The work changes from week to week, so you learn a lot and grow quickly.

The role is 28-32 hours a week, with 3-4 days in our Amsterdam office. You get a lot of flexibility, and we do need you. We respect each other's time, and we work at a high pace across time zones, so working hours need to flex. That goes both ways.

What you will do

• Triage what comes in for the leadership team: answer what you can, pass on the rest, and flag what's urgent.


• Handle expenses and basic financial administration.


• Help with hiring: schedule interviews, keep candidates informed, and keep each process moving.


• Work with the companies that provide services to us, from the office to our advisors.


• Organize and support our team's weekly and monthly cadence: agendas, notes, follow-ups, and reports.


• Coordinate between every part of the company, and share context so each team knows what the others are working on and what's coming.

You might be a fit if you

• Represent a team well, and know when to decide and when to ask.


• Handle confidential information with care.


• Write clearly in English.


• Live in or near Amsterdam.

How we work

Start what needs starting without waiting to be asked, and finish what you start. Take on work outside your role when a project needs you.

We ship quickly, so we cut scope until only the part users notice is left. Anyone can comment on your work or redo your draft, and we say early when work isn't ready. We read that feedback as help.

We judge the work by what shipped and what changed because of it. Nobody counts hours.