Team Support Assistant

Onodrim Industries; Amsterdam; On-site; EUR 42,000 - 55,000; Full time

Job summary

Onodrim is building Europe\'s largest defence and industrial platform. The Team Support Assistant will help a fast-growing, distributed team stay organized from Amsterdam, handling meeting arrangements, calendar management, travel, events, and office logistics.

The role involves coordinating across time zones, supporting the Executive Assistant, and helping build processes as the company grows. You will manage supplies, support presentations, and ensure follow-up on actions.

Qualifications

• Minimum 2 years in administrative or office support roles.
• Experience organizing meetings, travel and events in fast-paced or international settings.
• Strong organization and attention to detail; can manage multiple requests without dropping tasks.
• Proactive, independent work style with discretion and ownership.

Responsibilities

• Support the Executive Assistant and keep internal workflows running smoothly.
• Schedule and organize meetings across time zones for the team.
• Coordinate travel logistics for a team moving between European cities weekly.
• Support office search and coordinate viewings across European locations.
• Organize team off-sites and annual conferences with venue and travel planning.
• Manage supplies and distribute team merchandise and materials.
• Prepare presentations and assist with polished slides.
• Follow up on meetings to ensure actions are completed.
• Handle ad-hoc requests as they arise.

Skills

Administrative experience

Meeting coordination

Fluent English

Proactive ownership

Attention to detail

Independent worker

Confidential handling

Tools

Google Workspace

Slack

Google Slides

PowerPoint

Job description

About Onodrim

Onodrim is building Europe's largest defence and industrial platform. We acquire specialist manufacturers in critical defence and dual-use supply chains. Then we invest in their growth with capital, technology and operating know-how. Europe is rearming, and its industrial base has to keep pace. Many of the companies that make the parts, systems and materials Europe's defence depends on are small, specialised and short of capital. We want to help them scale into global champions, so that Europe and its allies can produce what they need, at the speed they need it. We are a small international team, and we move quickly. Priorities change, decisions are made fast, and the organisation changes as we grow. We look for people who take ownership, work with precision under pressure, handle information with discretion, and are glad to help wherever they're needed. Nobody here is above any task, and we earn trust by delivering. Everyone here is motivated by the mission: helping Europe and its allies build the industrial strength they need for their security.

About the Role

The Team Support Assistant keeps a fast-growing, distributed team organised. You'll support with meeting arrangements, calendar management, travel, events, office search, supplies and presentation support. You'll handle requests from many people at once and set priorities between them. The company is still early, so many processes don't exist yet, and you'll help build them. The role is based in Amsterdam.

What you'll do

• Support the Executive Assistant. Take on daily administrative overflow and keep internal workflows running smoothly.
• Schedule and organize meetings. Set up complex calls across time zones, and organise internal and external meetings for the wider team.
• Coordinate travel. Arrange travel and logistics for a team that moves between European cities every week.
• Support the office search. Help find new office space in several European cities, from researching options to coordinating viewings.
• Organize team off-sites and conferences. Organize team off-sites and annual conferences, including venue, travel and on-site logistics.
• Manage supplies. Source, order and distribute team merchandise, business cards and other supplies.
• Prepare presentations. Help prepare presentations.
• Follow up on meetings. Track actions agreed in internal and external meetings and make sure they are completed.
• Handle ad-hoc requests. Pick up whatever else the team needs as it comes up.

What you'll bring

• At least 2 years' experience in an administrative, office management, team assistant or events role, ideally in a fast-paced or international environment.
• Experience organizing meetings, travel and events for groups, not only for individuals.
• Strong organization and attention to detail, and the ability to keep many requests moving without dropping any.
• A proactive, independent way of working: you take ownership and don't need close supervision.
• Motivation that comes from the mission and the impact of the work, not from a title or hierarchy.
• Low ego. You're happy to take on unglamorous tasks, because everything that helps the team move forward matters.
• Grit and resilience. You stay calm and keep going when things are messy, deadlines are tight or plans change at the last minute.
• A strong sense of follow-through. You finish what you start and hold yourself to a high standard.
• An international mindset, and experience working across different cultures, countries and time zones.
• Complete discretion. You'll regularly handle confidential information about transactions, investors and people.
• A real interest in European defence and security, and comfort working in the defence sector. You don't need to be an expert, but you should care about what we are building and why it matters for Europe.
• Fluent written and spoken English.
• Confidence with Google Workspace, Slack and similar tools, and the ability to produce clean, well-formatted slides.
• Flexibility in an early-stage company: hours and priorities sometimes shift, and you're comfortable with that.
• Willingness to travel occasionally.

Nice to have

• We work in English, but fluency in one or more other European languages is very helpful and a plus
• Experience in a startup or scale-up.
• Experience organizing larger events or conferences, or sourcing and setting up office space.
• Exposure to the defence, security, government or investment sectors.
• Clearance in at least one of our operating countries.