Executive Assistant

Onodrim Industries; Amsterdam; On-site; EUR 55,000 - 75,000; Full time

Job summary

Onodrim is seeking an Executive Assistant to enable its executives to lead a fast-growing European platform. You will manage calendars across multiple time zones, coordinate travel across Europe, and prepare presentations.

You will follow up on meetings, support events, handle ad-hoc requests and maintain discretion with confidential information. The role is based in Amsterdam and requires at least 4 years as an EA, fluency in English, and a proactive, independent work style.

Qualifications

• At least 4 years' experience as an Executive Assistant supporting senior leaders.
• Experience managing calendars, travel and correspondence.
• Strong organisation and attention to detail; able to juggle many priorities.
• Sound judgement on what to elevate, how to represent executives.
• Proactive, independent worker; takes ownership and requires minimal supervision.
• Motivation from mission and impact, not title or hierarchy.
• Excellent follow-through and reliability.
• International mindset with experience across cultures and time zones.
• Complete discretion; handle confidential information.
• Interest in European defence and security; comfortable in the defence sector.
• Fluent written and spoken English.
• Confident with Google Workspace, Slack; ability to produce clean slides.
• Flexible in an early-stage company; adapt to shifting hours and priorities.
• Willingness to travel occasionally.

Responsibilities

• Manage executive calendars, across multiple time zones.
• Coordinate travel across Europe and beyond, including itineraries.
• Follow up on meetings; track actions and ensure completion.
• Support event organization, off-sites and conferences.
• Prepare clean, well-formatted presentations and documents.
• Handle ad-hoc requests and act as a trusted partner to executives.

Skills

Calendar management

Travel planning

Meeting follow-up

Event coordination

Presentation preparation

Ad-hoc support

Executive support

Cross-cultural communication

Discretion / confidentiality

English fluency

Google Workspace

Slack

Time zone coordination

Independent / proactive working style

Willingness to travel

Tools

Google Workspace

Slack

Slides

Job description

Onodrim is building Europe's largest defence and industrial platform. We acquire specialist manufacturers in critical defence and dual-use supply chains. Then we invest in their growth with capital, technology and operating know-how.

Europe is rearming, and its industrial base has to keep pace. Many of the companies that make the parts, systems and materials Europe's defence depends on are small, specialised and short of capital. We want to help them scale into global champions, so that Europe and its allies can produce what they need, at the speed they need it.

The Executive Assistant gives Onodrim's executives the time and focus to run a fast-growing company. You'll manage their calendars, travel, meetings, and make sure nothing falls through the cracks between them.

The role is based in Amsterdam, our headquarters. The rest of the team works from other European cities, so much of your work will span locations and time zones.

What you'll do:

• Manage executive calendars. Own complex, changing schedules across time zones, and protect time for what matters most.
• Coordinate travel. Plan and book multi-city trips across Europe and beyond, including itineraries, logistics and last-minute changes.
• Follow up on meetings. Track actions agreed in internal and external meetings and make sure they are completed.
• Support event organization. Support in organizing off-sites, travel and conference attendance.
• Prepare presentations and documents. Produce clean, well-formatted slides, memos and reports.
• Handle ad-hoc requests. Pick up whatever else the executives need as it comes up. Act as a trusted partner to the executive you will support.

• At least 4 years' experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or international environment such as private equity, investment, consulting or a scale-up.
• Experience managing calendars, travel and correspondence.
• Strong organisation and attention to detail, and the ability to keep many priorities moving without dropping any.
• Sound judgement about what to elevate, what to handle yourself and how to represent the executives you support.
• A proactive, independent way of working: you anticipate needs, take ownership and don't need close supervision.
• Motivation that comes from the mission and the impact of the work, not from a title or hierarchy.
• A strong sense of follow-through. You finish what you start and hold yourself to a high standard.
• An international mindset, and experience working across different cultures, countries and time zones.
• Complete discretion. You'll regularly handle confidential information about transactions, stakeholders and people.
• A real interest in European defence and security, and comfort working in the defence sector. You don't need to be an expert, but you should care about what we are building and why it matters for Europe.
• Fluent written and spoken English.
• Confidence with Google Workspace, Slack and similar tools, and the ability to produce clean, well-formatted slides.
• Flexibility in an early-stage company: hours and priorities sometimes shift, and you're comfortable with that.
• Willingness to travel occasionally.

Nice to have:

• We work in English, but fluency in one or more other European languages is very helpful and a plus.
• Experience in a startup or scale-up.
• Exposure to the defence, security, government or investment sectors.
• Clearance in at least one of our operating countries.