Executive Administrative Support — International Office

European Directorate for the Quality of Medicines & HealthCare (EDQM), Council of Europe; Den Haag; On-site; EUR 30,000 - 42,000; Full time

Job summary

The Administrative Support Assistant role is based in The Hague within the Register of Damage for Ukraine, established under an Enlarged Partial Agreement of the Council of Europe. You will support the Executive Director, Deputy and team with diary management, travel arrangements, meeting logistics and document handling in a multilingual, international setting.

Applicants should have at least four years of general administration and event-planning experience, strong English, and a willingness to

Qualifications

• Four years of professional experience in general administration and event/work programme planning/co-ordination, preferably in a multinational setting.
• Very good knowledge of English; Dutch language skills are highly desirable.
• Be a citizen of a Council of Europe member state and eligible for civil service, present in the Netherlands.
• Discharge any mandatory national service obligations and be under 65 years of age.

Responsibilities

• Provide day-to-day administrative and organisational support to the ED and Deputy, including diary management and meeting arrangements.
• Coordinate travel for the ED, Board members and staff, including transport, accommodation, visas and expense claims.
• Organise in-person and virtual meetings, venues, interpretation, technical needs and participant registration.
• Prepare minutes, notes and follow-up actions; maintain records and mailing lists.
• Maintain administrative communications with embassies and international bodies; manage office supplies and records.
• Provide drafting, proofreading and editing support to other teams as required.

Skills

Planning and work organisation

Analysis and problem solving

Service orientation

Teamwork and co-operation

Resilience

Adaptability

Initiative

Multinational environment experience

Education

High School Diploma

Tools

Office software

Outlook

Job description

The Administrative Support Assistant role is based in The Hague within the Register of Damage for Ukraine, established under an Enlarged Partial Agreement of the Council of Europe. You will support the Executive Director, Deputy and team with diary management, travel arrangements, meeting logistics and document handling in a multilingual, international setting.

Applicants should have at least four years of general administration and event-planning experience, strong English, and a willingness to