Executive Administrative Assistant

Aumni; Amsterdam; On-site; EUR 60,000 - 90,000; Full time

Job summary

J.P. Morgan, a global leader in financial services, seeks an Executive Administrative Assistant to support European Institutional Client Advisors and Multi Asset Solutions. You will coordinate calendars, travel, and expenses, act as gatekeeper, and enable leaders to stay focused across Europe and the US.

In this fast-paced role, you will manage competing priorities, prepare client materials, and collaborate with facilities and multimedia teams to ensure seamless events and optimal client service.

Qualifications

• Advanced experience as an executive assistant supporting senior leaders.
• Experience in asset and wealth management or a similar financial services environment.
• Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and Word.
• Exceptional written and verbal communication skills with a professional, friendly approach.
• Demonstrated ability to manage multiple priorities with excellent attention to detail.
• Proven judgment and discretion handling confidential information.
• Strong problem solving and decision making skills.
• Ability to work independently and as part of a team.
• Comfort working in a fast paced environment with evolving priorities.
• Willingness to flex working hours when needed to support business needs.
• Experience coordinating events, travel, and visitor logistics across locations.

Responsibilities

• Manage complex calendars for senior leaders and proactively sequence priorities
• Serve as a thoughtful gatekeeper for meetings and time, ensuring the right focus
• Schedule meetings, interviews, and visitor logistics across offices and time zones
• Book travel and prepare detailed itineraries and agendas in line with policy
• Process invoices and expenses accurately and on time, including research related invoices
• Maintain secure area access and complete quarterly certifications
• Execute audit and compliance actions associated with role or regulation changes
• Organize the business management pipeline in spreadsheets and prepare monthly summaries
• Plan and run the quarterly Multi Asset Solutions Summit, including speakers, rooms, and technology
• Liaise with facilities, technology support, and multimedia teams to resolve on-site needs
• Prepare and print client materials and ensure timely delivery for meetings

Skills

Executive support

Senior leader support

Microsoft Office

Communication skills

Time management

Job description

Make a visible impact at a leading global asset manager by keeping high performing teams focused and effective. You will be the trusted partner to leaders across European Institutional Client Advisors and Multi Asset Solutions, orchestrating priorities, time, and logistics. Your work will enable meaningful client outcomes, research, and investment execution across the region. If you are organized, resourceful, and energized by a fast pace, this opportunity is for you.

As an Executive Administrative Assistant in European Institutional Client Advisors and Multi Asset Solutions, you will coordinate complex calendars, meetings, travel, and expenses while keeping leaders informed and prepared. You will act as a thoughtful gatekeeper, anticipate needs, and maintain momentum across competing priorities. Together, we will deliver exceptional client service, seamless events, and strong operational discipline with professionalism and discretion.

Job responsibilities

• Manage complex calendars for senior leaders and proactively sequence priorities
• Serve as a thoughtful gatekeeper for meetings and time, ensuring the right focus
• Schedule meetings, interviews, and visitor logistics across offices and time zones
• Book travel and prepare detailed itineraries and agendas in line with policy
• Process invoices and expenses accurately and on time, including research related invoices
• Maintain secure area access and complete quarterly certifications
• Execute audit and compliance actions associated with role or regulation changes
• Organize the business management pipeline in spreadsheets and prepare monthly summaries
• Plan and run the quarterly Multi Asset Solutions Summit, including speakers, rooms, and technology
• Liaise with facilities, technology support, and multimedia teams to resolve on-site needs
• Prepare and print client materials and ensure timely delivery for meetings

Required qualifications, capabilities, and skills

• Advanced experience as an executive assistant supporting senior leaders
• Experience in asset and wealth management or a similar financial services environment
• Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and Word
• Exceptional written and verbal communication skills with a professional, friendly approach
• Demonstrated ability to manage multiple priorities with excellent attention to detail
• Proven judgment and discretion handling confidential information
• Strong problem solving and decision making skills
• Ability to work independently and as part of a team
• Comfort working in a fast paced environment with evolving priorities
• Willingness to flex working hours when needed to support business needs
• Experience coordinating events, travel, and visitor logistics across locations

Preferred qualifications, capabilities, and skills

• Experience supporting leaders across Europe and the United States time zones
• Experience coordinating large multi day events with speakers and technology rehearsals
• Familiarity with internal request and access management systems
• Experience processing research broker invoices and reconciliations
• Experience creating client ready materials and partnering with multimedia teams
• Fluency in an additional European language
• Comfort mentoring peers within an administrative assistant community

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.

Join as an Executive Administrative Assistant supporting European Institutional and Multi Asset Solutions leaders.