Exec Assistant & Office Manager — International, Equity

surge marine; Valkenburg; On-site; EUR 45,000 - 65,000; Full time

Job summary

Surge Marine in Valkenburg, Netherlands is seeking a Personal Assistant & Office Manager to bring structure to daily operations, support senior leadership, coordinate schedules and travel, welcome visitors, organise the office, and ensure the small but important things never fall through the cracks.

You will be at the centre of the company's daily operations — supporting senior leadership, coordinating schedules and travel, welcoming visitors, organising the office, and making sure the team is

Qualifications

• Previous experience as a Personal Assistant or Office Manager is required.
• Excellent organisational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Confident managing calendars, meetings, travel, and administrative processes.
• Professional and discreet handling of confidential information.
• Strong communication and interpersonal skills.
• Comfortable working independently and taking ownership.
• Fluent English; Dutch language skills are strongly preferred.
• Able to work primarily on-site in Valkenburg.

Responsibilities

• Support senior leadership with calendar management, meeting coordination, appointments, reminders, travel arrangements, reservations, and day-to-day administrative tasks.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and other logistics for leadership and team members.
• Own the daily operation of the Valkenburg office, including supplies, facilities, vendors, deliveries, meeting rooms, and general office organisation.
• Coordinate internal and external meetings, prepare meeting spaces, welcome customers and visitors, and ensure a professional experience from arrival to departure.
• Prepare documents, maintain records, process invoices and expenses, coordinate correspondence, and support general company administration.
• Help new employees get set up, coordinate onboarding logistics, organise team activities and company events, and support the wider team when needed.
• Communicate professionally with suppliers, service providers, customers, partners, and other external stakeholders on behalf of the company and leadership team.
• Follow up on actions, deadlines, meetings, and practical tasks.

Job description

Surge Marine in Valkenburg, Netherlands is seeking a Personal Assistant & Office Manager to bring structure to daily operations, support senior leadership, coordinate schedules and travel, welcome visitors, organise the office, and ensure the small but important things never fall through the cracks.

You will be at the centre of the company's daily operations — supporting senior leadership, coordinating schedules and travel, welcoming visitors, organising the office, and making sure the team is