European HQ Office & Admin Lead

FAW; Amsterdam; On-site; EUR 45,000 - 48,000; Full time

Benefits offered by this job

On-Target Earnings

25 days holiday + bank holidays

Startup environment

Job summary

FAW Europe, a fast-growing Chinese premium automotive brand, seeks an Office & Facilities Administrator for its Amsterdam HQ. You will ensure a compliant, tidy working HQ, manage onboarding, invoices, and supplier relations, and support HR and finance flow as the team grows.

The role requires 4+ years in office/EA-type roles, strong English, Mandarin, and Dutch is highly preferred. You’ll be the in-building center of gravity, keeping operations smooth for 40–50 staff as the company expands.

Qualifications

• 4+ years in office management or HQ coordination in an international SME.
• Solid English; Mandarin level; Dutch is strongly preferred.
• Experience with HR admin and invoice/PO flow.
• Clear, proactive, discreet communicator.
• Ability to manage multiple tasks and maintain calendars and documents.

Responsibilities

• Office and facility administration: daily office operations, suppliers, and safety.
• Document and data management: contracts, invoices, licences, records.
• Meetings, travel and visitors: arrange travel, visas, hosting, rooms.
• HR administration support: onboarding/offboarding checklists, diaries, records.
• Finance and procurement support: invoice routing and PO processing.
• Ways of working: coordinate with English as working language and Mandarin links.

Skills

Office management

Communication

English & Mandarin

Dutch language knowledge

Travel coordination

Job description

FAW Europe, a fast-growing Chinese premium automotive brand, seeks an Office & Facilities Administrator for its Amsterdam HQ. You will ensure a compliant, tidy working HQ, manage onboarding, invoices, and supplier relations, and support HR and finance flow as the team grows.

The role requires 4+ years in office/EA-type roles, strong English, Mandarin, and Dutch is highly preferred. You’ll be the in-building center of gravity, keeping operations smooth for 40–50 staff as the company expands.