Engineering & Maintenance Admin & Coordination Specialist

Henkel; Scheemda; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work

Pension plan

Health insurance

Stock plan

Job summary

Henkel is seeking an Engineering & Maintenance Administrator to provide comprehensive administrative support and coordination for the department. You will manage calendars, supplier interactions, quotations, SAP/Ariba entries, filing, and invoicing coordination.

You will act as a liaison across Engineering, Maintenance, Procurement and Finance, supporting project planning, maintenance schedules and contractor visits. Dutch and English fluency required.

Qualifications

• 5–7 years of experience in an administrative role, preferably in engineering, maintenance, or an industrial environment.
• Experience with ERP systems (SAP/Ariba preferred).

Responsibilities

• Provide day-to-day administrative support to the Engineering & Maintenance team, including calendars, meetings, reports, and meeting minutes.
• Coordinate activities with suppliers and contractors, including maintenance contracts and PO issues.
• Prepare quotations requests and review quotations in alignment with the team.
• Create Purchase Requisitions in SAP/Ariba and track PO status, invoicing and supplier issues.
• Review spare parts in SAP, manage ordering process and assist with stock counts.
• Create IDH entries and equipment numbers in SAP and maintain organized filing systems.
• Verify technician hours related to work orders and support invoice processing.
• Coordinate between Engineering, Maintenance, Procurement, Finance and other departments; manage internal/external communications.
• Support project planning, maintenance schedules, shutdowns, and contractor visits; track progress of projects.

Skills

Organizational skills

Time management

Multidepartment coordination

Microsoft Office

Education

MBO/HBO Administration

Tools

SAP/Ariba

Job description

Henkel is seeking an Engineering & Maintenance Administrator to provide comprehensive administrative support and coordination for the department. You will manage calendars, supplier interactions, quotations, SAP/Ariba entries, filing, and invoicing coordination.

You will act as a liaison across Engineering, Maintenance, Procurement and Finance, supporting project planning, maintenance schedules and contractor visits. Dutch and English fluency required.