Dutch-Based Administrative & Procurement Support

Partners for Good; Amsterdam; Hybrid; EUR 25,000 - 36,000; Part time

Job summary

Partners for Good is seeking a Dutch-Based Administrative & Procurement Support to back Netherlands-based project activities for the Jordan-Netherlands Tech Connect initiative. You will work with the Dutch-Based Project Liaison and Amman finance team to keep operations compliant and well-documented.

The role emphasizes procurement, administrative tasks, event coordination, and financial reporting, with a strong focus on Dutch-English communication and multi-currency handling across Years 1–4.

Qualifications

• Bachelor’s degree required and relevant experience in administrative roles.
• Minimum 4 years of experience in administrative support, office coordination, or project administration roles.
• Experience supporting international development projects or multi-stakeholder initiatives is strongly preferred.
• Hands-on procurement experience: RFQs/RFPs, vendor management, and contracts.

Responsibilities

• Provide day-to-day administrative support to the Dutch-Based Project Liaison and coordinate stakeholder communications.
• Manage calendars across CET/AST time zones and prepare meeting minutes within 48 hours.
• Lead Netherlands-side procurement processes and maintain vendor databases.
• Coordinate logistics for Netherlands-based events and visits (50–120+ participants).
• Prepare financial documentation, expense reports, and donor-required reporting packages.
• Draft professional Dutch/English correspondence and manage project information management.

Skills

Administrative support

Project coordination

Procurement processes

Event logistics

Financial administration

Dutch-English communication

Education

Bachelor’s degree in Business Administration, Office Management, International Relations, or a related field

Tools

MS Office

Teams

SharePoint

Zoom

Job description

Dutch-Based Administrative & Procurement Support

• Dutch-Based Administrative & Procurement Support

Dutch-Based Administrative & Procurement Support

ID July 3, 2026 -

Position Title: Dutch-Based Administrative & Procurement Support
Reference Code: PM.2
Contract Type: Part-Time Position / Employment or Service Contract (renewable annually)
Location: PfG International Office, Amsterdam (minimum 3 days/week on-site during active periods)
Reporting To: Dutch-Based Project Liaison (PM.1) | Functionally to Finance & Administration Officer (Amman)
Project Duration: Years 1–4 (July 2026 – June 2030); annual renewal subject to performance and workload review
Level of Effort: Part-time, variable by phase: approx. 3 months equivalent in Years 1–2 combined; approx. 7 months equivalent in Years 3–4 combined
Languages: Required Dutch (native or near-native) | English (professional proficiency)

BACKGROUND, SCOPE AND METHODOLOGY

Partners for Good (PfG), operating as Intekal for Training Ltd., is implementing the Jordan-Netherlands Tech Connect project with support from the Embassy of the Kingdom of the Netherlands in Jordan. The project runs for 48 months (July 2026 – June 2030) with a total budget of JOD 4,647,506.84.

Project Summary

The Jordan-Netherlands Tech Connect project is a market-enabling initiative that bridges the ICT talent gap faced by Dutch technology SMEs with the underemployed, highly educated digital youth in Jordan. The project creates sustainable commercial partnerships that generate jobs, digital exports, and long-term ecosystem linkages between the two countries.

Project Targets and Expected Outcomes

• 30 Jordanian technology SMEs capacitated with EU compliance standards (GDPR, NIS2, EU AI Act, BWP/BWWP).
• 500 Jordanian youth trained across 10 high-demand digital skills tracks.
• 15 commercial partnerships established between Jordanian and Dutch companies by project end.
• 10 commercial contracts signed and active by project end.
• EUR 1 million in export value generated from Jordanian ICT services to the Netherlands.
• 150 direct jobs supported or created for Jordanian youth.
• Jordan-Netherlands Working Group formally established and institutionalized under Jordan Source (MoDEE) by Month 25.

The project engages a rich Dutch stakeholder ecosystem critical to its success. The Netherlands-based positions coordinate closely with:

• PfG International – PfG’s Dutch-registered entity, providing in-kind office space and institutional infrastructure in Amsterdam.
• PUM Netherlands – Resource partner deploying senior Dutch experts for on-site coaching of Jordanian SMEs (15 expert missions over the project lifetime).
• RVO (Netherlands Enterprise Agency) – From Year 2, supporting identification of Dutch SMEs interested in international partnerships and aligning with Dutch trade policy.
• NMBC (Netherlands-MENA Business Council) – Providing network access, B2B connections, sector briefings, and trade mission facilitation.
• CBI (Centre for Promotion of Sustainable Production and Trade) – Advisory capacity during Inception Phase on market mapping methodology and EU compliance training design.
• Dutch Tech Sector Associations – NLdigital, Holland FinTech, Tech Leap NL, Holland High Tech, AI Coalition NL, and others.
• Dutch Chambers of Commerce – Business community outreach and trade mission facilitation.
• Dutch ICT SMEs – A pipeline of 40+ companies serving as active co-designers, challenge issuers, and eventual commercial partners.

Both Netherlands-based positions operate from PfG International’s office in Amsterdam, ensuring a credible, professional institutional presence throughout the Netherlands.

ROLE INTRODUCTION

The Dutch-Based Administrative & Procurement Support position provides the operational backbone for all Netherlands-based project activities. Working alongside the Dutch-Based Project Liaison (PM.1) and in close coordination with PfG’s Finance & Administration team in Amman, this position ensures Netherlands-based operations are executed efficiently, documented accurately, and reported compliantly.

This is a practical, detail-oriented role: one that makes events happen on schedule, ensures procurement paperwork is correctly completed and filed, keeps financial records organized, and provides reliable logistical support that frees the Project Liaison to focus on strategic stakeholder engagement.

The workload scales significantly in Years 3–4 as the project moves into its most intensive commercial convening phase, with multiple exchange visits, trade missions, the Jordan-Netherlands Tech Annual Forum, and active Working Group coordination occurring simultaneously.

SPECIFIC DUTIES AND RESPONSIBILITIES

1. Administrative Support

• Provide comprehensive day-to-day administrative support to the Dutch-Based Project Liaison, managing schedules, meeting coordination, and stakeholder correspondence.
• Manage the Project Liaison’s calendar, scheduling meetings across Dutch and Jordanian time zones (CET and AST, 2-hour difference).
• Prepare meeting agendas, take accurate minutes, and circulate action items for all Netherlands-based project meetings within 48 hours.
• Maintain organized physical and digital filing systems for all Netherlands-based documentation, contracts, correspondence, and financial records.
• Draft routine correspondence, meeting invitations, and follow-up emails to Dutch stakeholders in Dutch and English.
• Manage incoming inquiries from Dutch companies and stakeholders, triaging and routing appropriately to the Liaison or Project Director.
• Coordinate with the PfG Jordan-based Operations & HR Manager on HR-related documentation for Netherlands-based engagements.

2. Procurement and Vendor Management

• Lead all Netherlands-side procurement processes in compliance with PfG procurement policies and Dutch Embassy donor requirements, including:
• Preparation and distribution of Requests for Quotations (RFQs) and Requests for Proposals (RFPs).
• Vendor identification, qualification checks, and due diligence documentation.
• Preparation of comparative bid analysis and selection documentation.
• Contract preparation and management in coordination with PfG Finance & Administration (Amman).
• Manage vendor relationships for Netherlands-based services: event venues, catering, audio-visual, translation, accommodation, and transportation.
• Maintain a pre-qualified Netherlands-based vendor database with updated quotations for recurring needs.
• Ensure all procurement documentation is complete, authorized, and filed before any payments are initiated.
• Support due diligence processes for Dutch experts and consultants contracted under the project.

3. Event Logistics Coordination

• Provide logistics coordination and administrative support for all Netherlands-based events, including:
• Netherlands validation workshop (Inception Phase) — 25 Dutch SME participants.
• Annual networking events (2 per year, Years 2–4) — 50–80 participants per event.
• B2B matchmaking sessions (2 per year, Years 2–4) — 30–60 participants per session.
• Jordan-Netherlands Tech Annual Forum in Amsterdam (Year 3) — 80–120 participants.
• Innovation Challenge pitch events — coordinating Dutch SME judge arrangements.
• Logistics responsibilities include: venue booking, catering coordination, materials production, participant registration, room setup oversight, A/V management, and post-event venue close-out.
• Coordinate logistics for incoming Jordanian exchange cohorts: host company scheduling, accommodation booking for up to 50 technical staff, airport transfers, and per diem distribution.
• Coordinate pre-departure logistics for Dutch SME discovery visits to Jordan in collaboration with PfG Amman operations (visa documentation, Jordan itinerary coordination, pre-departure briefing preparation).
• Manage participant communication before and after each event: RSVP tracking, confirmations, event information packs, and post-event feedback surveys.

4. Financial Administration and Reporting

• Process Netherlands-based financial transactions in coordination with the Finance & Administration Officer (Amman):
• Collect, verify, and organize receipts and supporting documentation for all Netherlands-based expenditures.
• Prepare monthly expense reports and cash advance liquidations in PfG’s required formats.
• Track Netherlands-based budget lines against approved allocations, flagging variances to the Project Liaison and Finance team.
• Contribute Netherlands-side financial data to quarterly and annual donor financial reports.
• Liaise with PfG International on banking, invoice processing, and Dutch financial compliance documentation.
• Ensure all Netherlands-based financial records are retained per PfG and donor archiving requirements (minimum 7 years).

5. Communication and Information Management

• Maintain the Netherlands-side stakeholder contact database and engagement tracking system, ensuring records are current and complete.
• Prepare and format project documents, presentations, and reports in professional English and Dutch.
• Coordinate translation of project materials (English Dutch) as required, managing relationships with translation vendors.
• Support production of Netherlands-side project visibility materials (event programmes, banners, presentation slides) in coordination with PfG Communications Manager.
• Manage logistics for video and photo documentation of Netherlands-based events.

6. Jordan-Netherlands Working Group Support

• Provide administrative secretariat support for the Jordan-Netherlands Working Group from Month 25:
• Coordinate meeting scheduling across Netherlands and Jordan time zones.
• Prepare and distribute meeting materials packages at least 5 working days in advance.
• Take and circulate meeting minutes within 48 hours.
• Maintain action item tracker and follow up with responsible parties.
• Manage Working Group document repository and communication platform.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Office Management, International Relations, or a related field.
• Minimum 4 years of experience in administrative support, office coordination, or project administration roles.
• Experience supporting international development projects, trade programs, or multi-stakeholder initiatives is strongly preferred.
• Demonstrated hands‑on experience with procurement processes: preparing RFQs/RFPs, vendor management, and contract documentation.
• Experience coordinating logistics for professional events (50–120+ participants).
• Experience with financial documentation, expense reporting, and multi‑currency budget tracking.
• Prior experience supporting Netherlands-based operations for an international NGO or development organization is a significant asset.
• Familiarity with Dutch business culture and the Dutch regulatory environment is an advantage.

KNOWLEDGE, SKILLS AND ABILITIES

• Highly organized with exceptional attention to detail and the ability to manage multiple simultaneous workstreams without errors.
• Proven ability to work independently in a fast-paced, internationally distributed team environment, managing priorities proactively.
• Strong written and verbal communication in Dutch and English — able to draft professional correspondence and formal reports in both languages.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Zoom).
• Experience with financial tracking tools, expense management systems, and procurement platforms.
• Reliability, discretion, and professional integrity in handling sensitive organizational, financial, and contractual information.
• Responsive, proactive communication style with the ability to maintain stakeholder confidence through timely, accurate follow-through.
• Ability to work flexible hours as needed to coordinate with the Jordan-based team (CET/AST, 2-hour difference).
• Comfortable representing PfG professionally in the Dutch business environment.
• Familiarity with international development compliance and donor financial reporting requirements is an advantage.

REPORTING AND ACCOUNTABILITY

The Dutch-Based Administrative & Procurement Support reports directly to the Dutch-Based Project Liaison (PM.1), and is functionally accountable to the Finance & Administration Officer (Amman) for financial administration matters. Reporting includes:

• Monthly administrative activity summary to the Dutch-Based Project Liaison.
• Monthly financial documentation package (receipts, expense reports, advance liquidations) to Finance & Administration Officer (Amman).
• Event-specific logistics and procurement reports within one week of each major event.
• Quarterly procurement status update to the Project Director.

Close day-to-day collaboration with: Dutch-Based Project Liaison (PM.1), Finance & Administration Officer (Amman), Operations & HR Manager (Amman), Communications Manager (Amman), and PfG International management (Amsterdam).

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