Customs & Logistics Specialist

Prodalim; Rotterdam; On-site; EUR 40,000 - 65,000; Full time

Job summary

Prodalim in Rotterdam seeks a Logistics and Customs Coordinator to oversee transport planning, documentation, and compliance for import/export activities.

You will work under the Managing Director, liaise with customs authorities, transport providers, customers and internal teams, ensure accurate records, and support daily operations with a strong focus on safety, efficiency, and regulatory adherence.

Fluency in English and Dutch and experience with Transport Management Systems are highly valued.

Qualifications

• MBO+/HBO level in Transport and Logistics
• English and Dutch language proficiency
• Experience with TMS and standard office software

Responsibilities

• Coordinate unloading/loading and related transport documentation
• Prepare and archive required customs documentation and records
• Submit daily reports to Customs and maintain bonded warehouse records
• Process production orders, identify ingredients, and record storage locations
• Classify products for duties, assign batch numbers, and prepare lab copies
• Maintain production files and ensure forms are up to date
• Encourage safe, efficient, and cost-conscious work practices
• Ensure compliance with HACCP, safety, quality, and environmental procedures
• Prepare customs declarations for imports/exports and storage
• Maintain customs bonded warehouse administration and month-end reconciliations
• Foster relationships with Customs, regulators, and clients
• Plan and coordinate customs sampling inspections with Operations Manager
• Advise customers on customs legislation and action where needed
• Coordinate with departments for major goods movements (vessel/containers)
• Record financial data related to imports and invoicing
• Supervise customs-related transshipments by third parties
• Authorized to sign customs declarations and suspend shipments if required
• Ensure compliance with HACCP, health & safety, quality, and environmental procedures

Skills

English proficiency

Dutch proficiency

Microsoft Office

Transport Management Systems (TMS)

Compliance mindset

Education

MBO+/HBO (Transport & Logistics)

Tools

TMS software

Customs declarations (EVO)

Job description

This role requires coordinating transport planning, customs administration, and logistics operations to ensure the efficient movement, storage, and customs clearance of goods. The position supports daily operational activities, maintains accurate documentation and regulatory compliance, and serves as a key point of contact for transport providers, customers, customs authorities, and internal stakeholders.

Responsibilities

• Coordinate the unloading and loading of incoming and outgoing goods, including the associated documentation such as transport documents and required certificates
• Under the supervision of the Managing Director, handle the required documentation and formalities with transport providers, and process and archive relevant records
• Prepare and submit daily reports to Customs
• Receive production recipes/orders, identify the required ingredients in the system, process any inventory deductions, and record the storage locations (cell numbers) on the recipe
• Review recipes to determine whether products are classified as T1 (bonded) goods or free circulation goods, assign blend/lot numbers to batches, record this information in the system, and prepare copies of recipes for the laboratory
• Update and maintain the production file containing all required forms and documentation
• .Encourage employees to work safely, efficiently, cost-consciously, and in accordance with quality standards
• Comply with all applicable procedures and instructions relating to ISO, HACCP or comparable food safety standards, occupational health and safety, quality, and environmental regulations
• Prepare customs declarations for imports, bonded warehousing, exports, and storage of goods
• Maintain customs bonded warehouse administration and perform month-end customs reconciliations
• Foster and maintain good working relationships between the company and Customs authorities, industry organizations, other regulatory bodies, and clients
• Plan, assist with, and coordinate Customs sampling inspections in consultation with the Operations Manager
• Advise customers and colleagues on customs legislation and take corrective action where regulations are, or may be, violated
• Coordinate with other departments to plan expected or scheduled activities involving significant goods movements, such as vessel unloading, or the loading of large quantities of containers, ships, or trucks
• Record financial data relating to imports, invoicing, and monitor all activities performed within the department
• Coordinate and supervise customs-related transshipment activities carried out by third parties
• Authorized to sign customs declarations
• Authorized to suspend shipments if statutory or regulatory requirements are not met
• Ensure compliance with all applicable HACCP (or equivalent food safety), occupational health and safety, quality, and environmental procedures during all activities

Job Requirements

• MBO+/HBO (vocational college/university of applied sciences) working and thinking level, preferably in Transport and Logistics
• Familiarity with Microsoft Office applications and Transport Management Systems (TMS
• Qualified Customs Declarant (EVO) or equivalent level of expertise is a big plus
• Proficiency in English and dutch is a must
• Experience working with computerized system
• Practical and flexible attitude
• Experience working in Bonded warehouse is a big plus