Contracts & Travel Administrator

Seiko Epson Corporation; Amsterdam; On-site; EUR 40,000 - 60,000; Full time

Job summary

Seiko Epson Corporation in Amsterdam is seeking a Contracts & Travel Administrator to provide central support for Travel, Insurance and Reporting, and to back up Facilities Contracts and Projects.

You'll help set up and maintain online travel systems, coordinate with travel agents and stakeholders, and ensure compliance with company policies. This hybrid role requires English fluency and experience with travel providers, with facilities experience a plus.

Qualifications

• Experience configuring and maintaining systems.
• Experience with travel service providers.
• Experience in multinational companies.
• Understanding of insurance is beneficial.
• Facilities role experience is beneficial.
• Proficient in MS Excel.
• Fluent in English (written and spoken).

Responsibilities

• Manage the central support of Travel, Insurance and Reporting.
• Provide back-up for Facilities Contracts and Projects.
• Set up and maintain online travel systems.
• Coordinate with Travel Agents and stakeholders on complex issues.
• Produce recurring and ad hoc travel reports.
• Ensure travellers receive up-to-date information on travel restrictions and security.
• Ensure compliance with business policies and CSR reporting.

Skills

Travel coordination

Multinational experience

English fluency

Problem solving

Communication

Organisational skills

Tools

Travel reservation system

MS Excel

MS Office

Job description

Your mission:

Due to expansion of our Amsterdam team we are looking for a Contracts & Travel Administrator to join us.

As The Contracts & Travel Administrator you will be responsible for the central support of Travel, Insurance and Reporting. You will support the handling of Facilities Contracts and backup support related to Facilities Projects. Other tasks will include the set up and maintenance of the online travel systems.

This is a Hybrid position working 2 days in the office 3 days from home.

What you will do:

Travel:

• Ensure travel reservation system for Europe is available and working properly and and escal any issues to the appropriate person
• Central contact for escalated employee enquiries and ensure resolution/conclusion of complex problems where precedent may not exist, liaising with Travel Agents and other stakeholders as required.
• Central contact for creation of recurring and ad hoc travel reports to provide data
• Provide clear and updated information to travellers using appropriate channels which will include the latest travel news, restrictions, and security related issues ensuring proper processes are followed
• Support Facilities Contract and Procurement Controller with contract negotiations and projects to change or improve the travel system.

General Facilities:

• Support in administration and monitoring of accurate reporting (including CSR reporting and reporting to SEC)
• Support the function to remain compliant with the the business policies and make suggestions for improvement when appropriate.

Facilities Contracts:

• Support with handling of Facilities Contracts
• Act as back up for Contract management during absences.

Insurances:

• Assist with the administration of insurances and local and central insurance details plus claims handling.
• Facilities Projects
• Act as Central backup to support Facilities Projects monitoring

What we ask for:

• Experience in configuring and maintaining systems.
• Experience with travel service providers, is highly beneficial.
• Experience of working within a multinational company and understanding international business
• Understanding of Insurances is beneficial.
• Previous experience within a facilities role would be beneficial
• Good knowlegde of using MS office application (especially Excel) is required.
• Fluent in English in writing and speaking. Other European language(s) beneficial

What we offer:

We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment

We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.

Our people

We believe a healthy culture, strong values, teamwork, and contribution from a diverse range of individuals will help us to strive for excellence.

Our brand

Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.

Epson is an equal opportunity employer. We celebrate diversity and are dedicated to fostering an inclusive environment for all employees. We actively encourage applications from individuals of all protected characteristics and are committed to providing any necessary accommodations during the application and assessment process, as well as upon joining our team.