C004540 Principal Assistant (Project Support and HSMO) (NS) - WED 7 Jan

EMW; Den Haag; On-site; EUR 33,658 - 43,289; Full time

Job summary

A consulting firm is seeking a Principal Assistant for project support based in The Hague. The role entails maintaining project management tools, assisting with team coordination, and providing administrative support. Candidates must hold an active NATO SECRET security clearance and possess strong skills in Microsoft Office and inter-personal communications. This is a contract position with a competitive salary range of €3,016.00 to €3,879.00.

Qualifications

• Active NATO SECRET security clearance required.
• Experience in project control and resource management.
• Ability to communicate effectively in English.

Responsibilities

• Provide support for projects and programmes.
• Maintain information registers and ensure data accuracy.
• Assist in scheduling and coordinating meetings.

Skills

Microsoft Office automation package

Excellent command of spoken and written English

Inter-personal skills

Initiative and flexibility

Education

Higher vocational training in a relevant discipline with 5 years experience

Secondary educational qualification with 3 years experience

Tools

MS Project

Service Now

Job description

C004540 Principal Assistant (Project Support and HSMO) (NS) - WED 7 Jan

EMW, The Hague, South Holland, Netherlands

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Deadline Date: Wednesday 7 January 2026

Requirements: Principal Assistant (Project Support and HSMO)

Location: The Hague, NL

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 1672

Required Start Date: 9 February 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role

• Portfolio, programme and project support
• Makes sure that support services are delivered effectively across portfolios and projects
• Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities
• Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques
• Offers basic advice and clarification on the development of individual project proposals

HSMO Tasks

• Assists to maintain information registers and makes sure data is kept up to date
• Supports users in locating, saving and organizing information in line with established guidance
• Escalates any concerns or issues with information handling to senior team members
• Assists with straightforward data-quality activities, such as correcting file names or updating metadata

Resource Management

• Assists in the effective planning, coordination and control of project resources
• Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met

Business administration

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes
• Helps to plan and prepare for meetings
• Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity
• Liaises and coordinates activities across functions
• Updates and maintains office policies and procedures

Additional duties for this post

Customer-facing duties

• Providing information about the organisation's services, facilities, or procedures

Administrative and coordination duties

• Scheduling and confirming appointments, meetings, or reservations.
• Organising, updating, and maintaining files, records, and basic databases or spreadsheets.
• Preparing and internally coordinating Statements of Work (SOW), for release to agency customers.
• Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.
• Preparing and maintaining project plans (including service now activities)
• Assisting in resource allocations;
• Create, maintain and administer project plans, as needed, on behalf of Project Managers;
• Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
• Monitoring project performance, and approving time from resources;
• Maintain project portals and document libraries;
• Report on project status;
• Performs other duties as may be required

Requirements

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience
• Sound knowledge and experience in the use of Microsoft office automation package
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

Desirable Experience

• Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now);

Seniority Level

Mid-Senior level

Employment type

Contract

Job function

Other

€3,016.00-€3,879.00