Business Administrator

Appsierra Group; Utrecht; On-site; EUR 45,000 - 65,000; Full time

Job summary

Appsierra Group in Utrecht, Netherlands, seeks an Executive Assistant to support our General Manager with diaries, meetings and daily workflow. You will filter priorities, organize leadership sessions, and coordinate travel and expenses to keep the GM's schedule efficient and focused.

This role requires discretion, superb organisation, fluency in Dutch and English, and strong MS Office skills to enable clear communications across the technology leadership team and wider stakeholders.

Qualifications

• Proven experience providing administrative support to senior leaders.
• Fluency in Dutch and English (written and spoken).
• Strong organizational skills and ability to manage priorities.
• Experience coordinating complex diaries, travel and meetings.
• Ability to handle confidential information with discretion.
• MS Office proficiency: Outlook, Word, Excel, PowerPoint, Teams.

Responsibilities

• Manage the GM’s diary, priorities, meeting schedule and daily workflow.
• Act as a trusted filter for the GM, helping assess what needs attention, what can be delegated and what can wait.
• Organize meetings, leadership sessions, team events and external engagements.
• Prepare agendas, briefing materials, meeting notes and follow‑up actions.
• Coordinate travel, expenses and other administrative processes.
• Support clear and timely communication across the technology leadership team and wider stakeholder groups.
• Handle sensitive information with care, discretion and sound judgement.
• Identify practical ways to improve team routines, planning and administrative processes.
• Support onboarding, team engagement activities and key leadership moments.

Skills

Executive support

Diary management

Stakeholder coordination

Multilingual: Dutch & English

Discretion & confidentiality

MS Office proficiency

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

We are seeking a dedicated Executive Assistant to support the General Manager in managing diaries, meetings and daily workflow.

Key responsibilities

• Manage the GM’s diary, priorities, meeting schedule and daily workflow.
• Act as a trusted filter for the GM, helping assess what needs attention, what can be delegated and what can wait.
• Organize meetings, leadership sessions, team events and external engagements.
• Prepare agendas, briefing materials, meeting notes and follow‑up actions.
• Coordinate travel, expenses and other administrative processes.
• Support clear and timely communication across the technology leadership team and wider stakeholder groups.
• Handle sensitive information with care, discretion and sound judgement.
• Identify practical ways to improve team routines, planning and administrative processes.
• Support onboarding, team engagement activities and key leadership moments.

Required qualifications

• Proven experience providing administrative or personal assistant support to senior leaders.
• Fluency in written and spoken Dutch and English.
• Strong organizational skills, with the ability to manage competing priorities and changing deadlines.
• Experience coordinating complex diaries, meetings, travel and business administration.
• Sound judgement, with the ability to prioritize requests, filter information and elevate the right topics at the right time.
• Strong working knowledge of Microsoft Office tools, including Outlook, Teams, Word, Excel and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.
• Experience working with senior stakeholders across different teams, locations or time zones.

Nice to have

• Experience supporting leaders in technology, digital, transformation or a large corporate environment.
• Experience organizing leadership meetings, town halls or team engagement events.
• Experience managing expenses and related administrative processes.