Amsterdam Finance & Office Coordinator (Part-Time)

Mesh ID; Amsterdam; On-site; EUR 65,000 - 111,000; Part time

Benefits offered by this job

Freelance contract

Possibility to convert to permanent

Amsterdam office

Job summary

Mesh ID seeks a hands-on Finance & Office Administrator to support invoices, payments and paperwork from our Amsterdam office. Youll work closely with our CEO, fractional CFO and bookkeepers to keep financial operations running smoothly.

The role focuses on invoices, payroll prep, vendor records and event logistics. Based in the Netherlands, you will come in two days a week with some weeks busier than others.

Qualifications

• Hands-on financial administration and office support experience.
• Experience with Exact Online or ability to learn quickly.
• Fluent in English; Dutch is an advantage.
• Experience tracking contracts and vendors in HubSpot.

Responsibilities

• Raise and send client invoices in Exact Online.
• Follow up on invoices and prepare supplier payment batches.
• Enter supplier invoices and keep them moving in the system.
• Prepare payroll and expense administration with our provider.
• Handle billing queries from clients and suppliers.
• Maintain client and vendor registers in HubSpot and Exact.
• Set up billing for new clients and shepherd contracts to first invoice.
• Support event administration and logistics for company events.
• Track renewals (insurance, licences, subscriptions).
• Compile source information for board/investor packs.

Skills

Financial administration

Office management

Exact Online

HubSpot

Attention to deadlines

Tools

Exact Online

HubSpot

Job description

Mesh ID seeks a hands-on Finance & Office Administrator to support invoices, payments and paperwork from our Amsterdam office. Youll work closely with our CEO, fractional CFO and bookkeepers to keep financial operations running smoothly.

The role focuses on invoices, payroll prep, vendor records and event logistics. Based in the Netherlands, you will come in two days a week with some weeks busier than others.