AIMS Administrator Job

Saudi Arabian Oil Company (Saudi Aramco); Den Haag; On-site; EUR 45,000 - 65,000; Full time

Job summary

Saudi Arabian Oil Company (Saudi Aramco) is seeking an experienced administrator in The Hague to support the AIMS system and ensure efficient operations.

You will create dashboards for AIMS stakeholders, manage inspector qualifications, and prepare accurate management reports in a fast-paced energy environment.

The role requires 6+ years in administration, excellent English, and collaboration with cross-functional teams at Aramco Europe.

Qualifications

• Minimum of 6 years of experience in Administration or other support function.
• Excellent English skills, both written and verbally.
• Dutch language skills are a plus.

Responsibilities

• Create and maintain Dashboards for AIMS stakeholders (QMD Engineers, Team Leaders, Supervisors, Division Head, SAIRs and Inspection Agencies)
• Evaluate inspectors’ performance and address where needed
• Coordinate the qualification of new inspectors and the qualification for additional inspection categories for already qualified inspectors
• Facilitate data exchange between company’s ERP system and AIMS
• Record inspection results in company’s ERP system
• Prepare and conduct accurate management reports
• Liaise with AIMS stakeholders as required
• Act as front line of contact in case of any AIMS issue
• Coordinate and administer the inspector approval status in the appropriate systems
• Provide professional training to new users of AIMS (internal and external)

Skills

English proficiency

Administration experience

Dutch language (a plus)

Education

Vocational Education

Job description

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Aramco is one of the world's largest integrated energy and chemicals companies.

Aramco Europe is headquartered in The Hague with offices across the continent. For over 60 years we have supported Aramco with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation.

Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications.

We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.

Goal

Provides administrative and operational support in order to ensure an effective, efficient and confidential working environment and meeting functionality

General Profile

Key Responsibilities

• Administers and maintains AOC Inspection Management System (AIMS)
• Identifies opportunities for streamlining and automation of AIMS functionalities
• Provide complex administrative assistance to the assigned AOC Business Unit and assist in the general operation to maintain quality and effectiveness
• Assist the Supervisor and/or Professional in compiling data for the preparation of comprehensive and miscellaneous reports.
• Verify records for accuracy and provide supporting documentation when required
• Assist the Supervisor and/or Professional with special projects, long-range studies, and related activities
• Perform assignments that require research, editing, revising, tabulation, when it comes to preparing opinions and/or reports
• Perform other miscellaneous duties as directed by Supervisor or Senior Team member

Functional Specific Responsibilities

• Create and maintain Dashboards for AIMS stakeholders (QMD Engineers, Team Leaders, Supervisors, Division Head, SAIRs and Inspection Agencies)
• Evaluate inspectors’ performance and address where needed
• Monitor and evaluate the availability of inspectors and their qualifications and lease with Inspection Agencies to qualify inspectors in those areas where additional capacity is needed
• Facilitate data exchange between company’s ERP system and AIMS
• Record inspection results in company’s ERP system
• Prepare and conduct accurate management reports
• Liaise with AIMS stakeholders as required
• Act as front line of contact in case of any AIMS issue
• Coordinate the qualification of new inspectors and the qualification for additional inspection categories for already qualified inspectors
• Coordinate and administer the inspector approval status in the appropriate systems
• Provide professional training to new users of AIMS (internal and external)
• DocuSign Envelope ID: 843B10D7-14BC-41B0-89F3-3505A5289FC9

Requirements:

• Vocational Education
• Minimum of 6 years of experience in Administration or other support function, preferably in the field of the respective functional area
• Excellent English skills, both written and verbally
• Dutch language skills are a plus

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.