Contract Manager & Administrator

aramco; Den Haag; On-site; EUR 65,000 - 90,000; Full time

Job summary

Aramco Europe, headquartered in The Hague, is seeking a Contract Manager & Administrator to own the full contract lifecycle for contracts managed by CMAG. You will oversee work order management, invoices, performance monitoring, records management, and closeout, coordinating with internal stakeholders and external contractors.

The role requires a bachelor’s degree (or equivalent), strong English, and proficiency with MS Office and SAP.

Qualifications

• Bachelor’s degree or equivalent in a business-related field.
• 5+ years of relevant work experience may be considered in lieu of a degree.
• Experience across the full contract lifecycle: initiation, procurement, award, management, closeout.
• Ability to track financial and budgetary status and ensure compliance.
• Strong command of English, written and spoken, with proficiency in MS Office.

Responsibilities

• Ensure all parties adhere to contract terms and report status to the end user.
• Maintain complete records of documents, communications, financials, milestones and closeout.
• Collaborate with end users and Services Procurement Unit for timely contract procurement initiation.
• Monitor contractor performance and maintain vendor performance records.
• Coordinate with Law Department and procurement unit on claims handling and audits.
• Advise stakeholders on deviations from contract requirements.
• Prepare contract documents, instruments, and correspondence as required.
• Register contracts and maintain SAP records.
• Respond to general contract inquiries from stakeholders.

Skills

English proficiency

Microsoft Office

Procurement tools

Contract management

Communication

Education

Bachelor’s degree or equivalent (Business Administration, Economics, Accounting, Law, Procurement, or Supply Chain)

5+ years equivalent professional experience

Tools

SAP/ERP

Job description

Aramco is one of the world's largest integrated energy and chemicals companies.

Aramco Europe is headquartered in The Hague with offices across the continent. For over 60 years we have supported Aramco with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation.

Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications. We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.

Our large Procurement division also based in The Hague are currently seeking a Contract Manager & Administrator:

The Role

The Contract Manager & Administrator is responsible for managing and administering contracts procured and overseen by Aramco Europe on behalf of SAO and other affiliates. This includes ownership of contracts handed over to the Contract Management & Administration Group (CMAG) by the Services Procurement Unit, ensuring execution in accordance with agreed terms, and providing regular progress reporting to the Proponent. The role maintains oversight of contract execution, contractor performance, cost compliance, stakeholder communication, and accurate documentation throughout the contract lifecycle.

The Contract Manager & Administrator is accountable for the full contract administration lifecycle, including work order/release purchase order management, invoice processing, performance monitoring, records management, support in claims handling, and contract closeout. The role also serves as the primary point of contact for internal and external stakeholders, including contractors, on all matters related to contract administration.

Responsibilities

• Ensure that all parties to the contract adhere to agreed terms and provide timely reporting on contract status and utilization to the end user.
• Maintain complete and organized records of all documentation, communication, financial commitments, key deliverables, milestones, contract duration, and contract closeout activities.
• Collaborate with end users and the Services Procurement Unit to ensure timely initiation of the contract procurement process.
• Monitor contractor performance and maintain accurate vendor performance records.
• Collaborate with the Law Department, end users, and the Services Procurement Unit in the claims handling process, implement lessons learned, and address operational tasks arising from internal audit observations related to contract administration.
• Advise stakeholders on deviations from contract requirements.
• Prepare contract documents, instruments, and correspondence as required.
• Ensure proper registration of contracts and maintenance of contract records in SAP.
• Respond to general contract inquiries from internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent, preferably in Business Administration, Economics,
• Accounting, Law, Procurement, or Supply Chain.
• If not in possession of a bachelor’s degree, equivalent professional expertise gained through approximately 5+ years of relevant work experience may be considered.
• Knowledge and experience covering the full contract lifecycle, including initiation, procurement, award, management and administration, and closeout.
• Ability to track financial and budgetary status and understand applicable legislative and compliance requirements.
• Good command of English, both written and verbal.
• Proficiency in Microsoft Office applications, SAP/ERP systems, and relevant digital procurement or contract management tools.