Administrative & People Experience Lead (Hybrid)

Stagwell; Zoetermeer; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Impact Leave time off

Employee recognition programs

Personal development plans

Job summary

Assembly is seeking an Administrative Specialist to ensure smooth day-to-day operations for the Singapore office. You will be the main contact for staff, support HR administration, and help sustain a vibrant company culture.

The role combines general administration, facility management and secretarial support in a fast-paced environment. Hybrid work, growth-focused benefits, and a collaborative team culture are offered.

Qualifications

• Minimum 5 year experience as an Office Manager or Administrative Assistant
• Experience working in a busy, fast paced environment
• Strong organisational skills and ability to multitask and prioritise work
• Excellent written and verbal communication skills
• Ability to work autonomously and proactively in a team

Responsibilities

• General Administration and Employee Experience (50%): onboard/offboard with IT devices, access cards, HR administration, staff events, regional coordination, staff gifts, HR back office, interview facilitation.
• Facility/office management (30%): manage vendors, office queries, clock in/out, IT inventory alongside IT department, ensure tidy professional office, support day-to-day operations.
• Secretarial Support (20%): assist in client meetings, support MD and senior stakeholders with travel and expenses.

Skills

Office management

Administration

Event coordination

HR administration

Vendor management

Tools

Microsoft Office

Job description

Assembly is seeking an Administrative Specialist to ensure smooth day-to-day operations for the Singapore office. You will be the main contact for staff, support HR administration, and help sustain a vibrant company culture.

The role combines general administration, facility management and secretarial support in a fast-paced environment. Hybrid work, growth-focused benefits, and a collaborative team culture are offered.