Accounts Payable Specialist

Aegon; Schiphol; Hybrid; EUR 42,000 - 65,000; Full time

Job summary

Aegon Investment Management B.V. is seeking an Accounts Payable Specialist to enhance the AP process, manage expense accounting and VAT administration within AIM’s Dutch operations.

The role involves close collaboration with internal stakeholders and the Aegon Group invoice processing department. You will support accounts receivable activities, payroll-related reconciliations, and the monthly close, while ensuring strong internal controls and process improvements.

Qualifications

• Bachelor's or Master's degree in business administration, accounting, finance or related studies.
• 3–5 years of relevant working experience.
• Experience with accounts payable, expense accounting and month-end close activities.
• Experience with VAT administration and financial reconciliations.
• Payroll accounting knowledge and related balance sheet reconciliations.
• Fluent in English; Dutch language skills preferred.

Responsibilities

• Manage and continuously improve the accounts payable process (invoice processing, approvals, payments).
• Serve as primary contact for internal stakeholders, suppliers and invoice processing teams.
• Oversee accounts receivable activities, billing and collections for AIM B.V."s Dutch operations.
• Administer VAT processes in line with Dutch regulations.
• Coordinate payroll accounting and reconciliations with HR.
• Support monthly, quarterly and annual closing; strengthen internal controls.
• Lead finance projects focused on process optimization and automation.
• Provide proactive financial support and partner with the organization.

Skills

Analytical skills

Communication skills

Hands-on

Team player

Education

Bachelor's degree in related field

Job description

As Accounts Payable Specialist you will have a significant functional presence and an important role. You have a strong operational profile and a hands-on mentality. You have day-to-day contact with the business, colleagues across multiple locations, suppliers and customers. In addition to your financial reporting and control responsibilities, you will play a key role in accounts payable oversight, expense accounting, VAT administration and payroll accounting activities. You are an enthusiastic team player with ambition and will participate in finance projects to drive process improvements, automation and operational excellence.

• Full Time
• Country: The Netherlands
• Location: Schiphol Airport or Groningen
• #LI-Hybrid

Aegon Investment Management B.V.

The Dutch management of investment funds and individual portfolio management and investment advice is positioned in Aegon Investment Management B.V. (AIM). AIM, as part of Aegon Asset Management, is an active, engaged, and responsible investor in The Netherlands. We consider investing responsibly a part of our investment philosophy and process as we believe responsible investment (RI) practices are critical to securing long-term value for our clients. AIM manages and advises on EUR 120bn in assets under management (AUM) and is regulated by De Nederlandsche Bank (DNB) and Autoriteit Financiële Markten (AFM).

Key tasks and responsibilities

• Manage and continuously improve the accounts payable process, including invoice processing, approval workflows, supplier relationships and payment execution
• Act as the primary contact for internal stakeholders, suppliers and the Aegon Group invoice processing department regarding invoice and payment-related matters
• Manage accounts receivable activities, including client invoicing, collections and payment processing for AIM B.V.'s Dutch operations
• Administer VAT processes and ensure compliance with applicable Dutch tax and VAT regulations
• Account for payroll activities, including payroll journal entries, payroll-related reconciliations and suspense account management, in close cooperation with HR
• Oversee the day-to-day administration of AIM B.V. and related AAM entities and support the monthly, quarterly and annual closing processes
• Prepare balance sheet reconciliations, account substantiations and accruals
• Participate in finance projects focused on process optimization, automation and strengthening the internal control framework
• Provide proactive financial support, effective challenge and interact with the organization

Required Qualifications and Experience

• Bachelor's (or Master's) degree in business administration, accounting, finance or other relevant studies
• 3-5 years of relevant working experience
• Experience with accounts payable, expense accounting and month-end close activities
• Experience with VAT administration and financial reconciliations
• Understanding of payroll accounting processes and related balance sheet reconciliations
• Strong understanding of accounting principles, financial controls and Dutch financial regulations
• Strong analytical and communication skills
• Strong operational profile with a hands-on mentality
• Fluent in English, and preferably in Dutch, both written and verbal
• Enthusiastic team player with ambition and a critical attitude
• And of course, you are professional and conscientious with a good sense of humor
• Finally, you are a proactive professional with a can-do mentality

Aegon Asset Management (AAM) and the Finance Department

AAM is a leading global investor. Our 385 investment professionals manage and advise on assets of US $337 billion for a global client base of pension plans, public funds, insurance companies, banks, wealth managers, family offices and foundations.

We organize our firm around five business units: AAM Continental Europe, AAM UK, AAM US, AAM Real Assets and Transamerica Asset Management. Each Business Unit has dedicated teams with deep asset-class expertise, organized globally and committed to maximizing client benefit.

We are an international business: Our 1,200 employees work from 17 locations across Europe, the Americas and Asia. We share a common belief in fundamental, research-driven active management, underpinned by effective risk management and a commitment to responsible investment.

The Finance function within AAM is aligned with the five local business units, in close cooperation with a central finance function. The global finance function consists of two sub-functions: Financial Reporting & Control and Financial Planning and Management Information. Our 47-person finance team operates across four locations: Schiphol, Groningen, Edinburgh and Cedar Rapids (US). The place of employment for this role is in the Netherlands, either at the World Trade Center at Amsterdam's Schiphol Airport or in Groningen.

Financial Reporting & Control consists of dedicated teams supporting each Business Unit and is responsible for the administration and reporting of AAM’s legal entities. The Financial Planning & Management Information function is focused on financial business partnering and providing management information (Actuals and Forecast/Budget) of the Business Units to the local Management teams and the Global Finance team.

Team

This role is within the AIM B.V.'s Financial Reporting & Control department, which is responsible for the general ledger, accounts receivable & payable, monthly closing and all internal and external reporting. The financial control over the reporting includes oversight over the day-to-day administration of AIM B.V. and related AAM entities in the Netherlands. The Financial Reporting & Control team consists of 6 people, including the manager. The NL Finance function consists of the Financial Reporting & Control team and the Financial Planning & Management Information team, 2 people, and is headed by the Head of Finance AAM Continental Europe.

Compensation/What will you be getting?

• Compensation level depend upon an applicant’s qualifications and will be determined by hiring supervisors/managers and HR
• A collaborative, learning-focused environment
• A culture that values initiative and continuous improvement.
• Plenty of scope and budget for your personal and professional development
• A minimum of 27 holiday days
• Reimbursement of your travel expenses
• A good pension scheme